Committe News 2009
MINUTES OF MEETING - 10/8/09
Present : Rob Vicary, Bob Farrell, Walt Rogers, Maureen Powell, Ray Moore,
Jenny Northcott, Emma Oxley, Nicola Roberts.
There were no apologies for absence.
The minutes were passed as correct proposed by Jenny Northcott,
seconded by Emma Oxley.
Matters Arising
a. Sign on the door has still not been changed.
b. Rob has spoken to Sarah and she will cover all teams on a rotation basis, junior section to let Sarah know results.
c. Work completed at Milford but another light needed.
d. Cycle path…..nothing heard.
e. New tills : these will be set up in function room for a trial period to be held commencing on September 1st.
f. An up to date list of members to be displayed.
g. A grant has been received for £6000.00
h. Beer Cellar as good as St Austells.
i. The treasurer does not feel that the club can give ties to the U.16s as at this time it is not financially viable ..
j. Nicola Roberts is keen to join the committee, it was agreed that nobody be able to go or stay on committee unless doing a specific job , it was proposed seconded and carried unanimously that Nicola be asked to take on Entertainment Officer. Nicola then joined the committee.
Director of Rugby
Bob thanked the club for the card following his Mothers death.
At the moment more players are needed to train to field two teams.
Need more on Team Management especially Saturdays.
Junior Report
BBQ and signing up day September 27th.
Chairmans Report
Behind the scenes Rob, Bob and Ray have all been hard at work trying to obtain another field………….after liaisoning with Mr Clarence it is hoped that Teignmouth Community College will become available for the mini’s juniors and senior for training, twelve -fifteen hundred pounds needed for posts etc.
St Michaels field will not become available until 2011.
b. Mike Slade will continue as Sponsor Secretary, it is hoped that Mike Blee will help as well.
c. Caravans etc would go in the car park where hooking up facilities will be provided.
d. Rob Cheeseman to go onto Team Management.
The following cheques have been paid since the last meeting.
Teignbridge £100. TAM £110-12 BillWillliams £170 Quay Waste £124.98
Wilson £1161.50 Pitman £150 Avon crop £368.55 Dawlish News £46.00
Sage £235.28 Morris McGinnis £46.03 HS Hire £39.68 Town & Country £162.0
Mole Valley ? Teignbridge £500 Mark Norsworthy £85 Anthony French £276.25
Dransfield £209.46 Refs Society ? BT £149.08 Morris McGinnis £212.02
TAM £43.50 Turf £1600 Rev & Customs £1963.52 TAM £69.96 Dawlish News
£205.85 Morris McGinnis £285.77 Avon crop £2400.89 DGM £1914.00
Bill Williams £150 Town and Country £49 A-Cask £20.70 Sage £316.25
B.Gas £273. 53 Dawlish News £46 ASAP £108.65 Devon Waste £74.75
Sunshine £114.00 TAM £47.50 Dawlish News £92.00 Firewatch £100.74
Dransfields £692.46
There was no Membership Report.
Correspondence
A letter was read from Davis Rees asking why there was no AOB or Questions on the AGM agenda. Secretary to write and tell him that the AGM is for Election of
Officers and Committee and for the Accounts to be read out, questions can be asked about the accounts. . .Members can speak to Officers or any Committee member at any time and they will make sure that this goes onto the monthly agenda.
A letter was read from Chris Ovens tendering his resignation.
Teignbridge Sports Personality…….. Secretary to deal with this matter.
A.O.B.
a. A member of the bar staff had been threatened by a club member, a letter has been sent to the offender.
b. It was wondered why there were not so many sponsor boards this year, sponsors are difficult to get during this present recession.
c. V.P s luncheons October and February and past players luncheon March.
d. A committee member asked if the money owed to the club had been repaid one member has paid but the other still owes a considerable amount.
e. It was felt a good idea if the club utilises the car park during the proposed “Muse” weekend, our new Entertainment Officer to organise this.
f. Some members language in the bar is giving cause for concern. A code of conduct will be discussed at Team Management and also at the first Players Meeting, a paragraph in the membership book also to state about language.
The bar steward will be asked to warn members if bad language used too often.
g. Often the part time bar staff do not have much to do in the close season and there was often no sign of steward.
The meeting closed at 9pm.
Signed………………………………..................
The next meeting will be held on the 14th September
Minutes of meeting held 16th March 2009
Present
Rob Vicary, Bob Farrell, Walt Rogers, Craig Adamson, Maureen Powell,
Emma Oxley, Sharon Rendle, Jenny Northcott, Robert Loveridge, Chris Ovens,
Ray Moore, Bob Freshwater.
There were no apologies for absence.
The minutes were passed as correct Proposed by Emma, seconded by Bob Farrell.
Director of Rugby
( a ) The match against Topsham had to be abandoned at half time as the visitors were unable to replace an injured player. Secretary requested to ring League secretary to find out which decision has been made.
( b ) Secretary to write to County and ask why Exeter Saracens have been allowed to rest between matches but Teignmouth & Totnes had to play two games over the same weekend.
( 3 ) Bob Farrell has spoken to Danny Irvine re: merit tables.
( 4 ) No decision has been made re: coach but positive route being looked at.
Matter Arising
( a ) Food and Hygiene course to be re-arranged for evenings dates to be confirmed.
( b ) Nothing yet on CCTV
( c ) If we switch to HSBC we will get 18 months free banking, after that costs can be kept at a minimum, we will stay with TSB until the end of the season.
( d ) Sign to be changed over door to read “Adult supervision”.
( e ) T.V. for dining area to be decided.
Treasurers Report
The following cheques have been passed for payment:
Dransfield…….£207.81 Avopcrop…..£113. 97 Bill Williams…….£380.00
TAM……….£22.08 Quay Waste……£38.80 T.V. Licence …….£139.50
Dransfield….£207. 81 Teignbridge…..£500.00 Laundry……£110.00
Jazzpower…..£88.80 Morris & McGinn…..£182.38 Inland Revenue £655.03
Revenue and Customs…. £2431.63 PHS…..£459.13 British Gas…..£502.01
A-Cask…..£205.62 BT Phones…. £167.65 Nisbets…..£458.06
( a ) The treasurer told committee that we are about £1000.00 down on last years figures.
( b ) Membership which includes Juniors is higher.
( c ) Room hire up by £1000.00
( d ) Sponsorship has only raised £640.00 this season.
( e ) Gate and totes are both up on last year.
( f ) Social events and donations the same.
( g ) Playing expenditure risen by £5000.00 The field and changing room expenditure two and a half thousand extra.
( h ) Electric and Gas up by approx £2000.00
( i ) At present accounts showing approx. £7000.00 loss.
( j ) Treasurer is speaking to brewery company re: sponsorship and will also talk to St.Austell Brewery.
( k ) A till has been adjusted for two tier system………depending on April budget hoping to keep members almost the same, a letter to be sent out about 1st May.
( l ) Cheques have been received from RFU one for the Junior Vase £340.00
One for 2008 £115.00
( m ) South West Water bill will increase to £500.00 monthly, it was suggested that we order “hippos” so water not being flushed away.
( n ) To get Milford into good condition it will cost about £18,000.00, Devon Waste Management would donate but club will still have to find about £8000.00
Junior Report
Chris thinks that there is a good chance of the Colts reforming.
On March 28th 50-60 boys will be attending Exeter Chiefs for the day.
Under 14s coach needed, Suggestion that Chris gets in touch with Jon Haytread.
Junior chairman disappointed that nobody from Team Management was prepared to help with Colts, it was suggested that Colts be subsidised.
Membership
434 members on data base only 16 have not renewed membership.
Correspondence
A letter from Gary Baber who will not be sponsoring club this year.
A.O.B.
( a ) It was asked that we minute that the funds for the cutlery bought for functions was raised from past V.P. luncheons.
( b ) Caravan to be moved to make way for cars to turn, ambulance had difficulty getting in and out when player injured.
( c ) No money available from Teignbridge to help to repair the club roof .
( d ) A letter has gone to County Hall regarding proposed cycle track, if no reply by end of month consider going to the press.
( e ) Bridge Mews have asked for two parking spaces …….permission refused.
( f ) Rob Vicary thanked Emma and her ladies for the food on V.P. luncheon and also for the past players meal, Emma feels that more help is needed with so many functions.
( g ) The microphone needs to be upgraded , Rob Grainger will ask Danny Ross.
( h ) Member would have liked Past players meal to have been a carvery, this was not possible as Rob is still convalescing from his leg injury. In future date will be published in the handbook.
(i ) Some ladies from Carnival Committee have asked if they can use the car park to build float…..dates will be needed before a decision can be made.
( j ) It was proposed that some rigid fencing be purchased to prevent children running out of car park. After a discussion a vote was held and proposal not carried.
The meeting closed at 9.20pm
Next meeting 20th April
Signed:……………………………………….
Minutes of meeting 12 January 2009
Present
Rob Vicary, Craig Adamson, Bob Farrell, Chris Ovens, Rob Loveridge, Walt Rogers, Rob Grainger, Bob Freshwater, Emma Oxley, Sharon Rendle, Maureen Powell.
Apologies for absence
Ray Moore, Martin Tibbs
The minutes were passed as correct . Proposed by Rob Loveridge and seconded by Sharon Rendle.
Matters Arising
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The notice re: children after 9pm at club will be ready this week
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Bob Farrell has clarified that children can be served non-alcoholic drinks, sweets and crisps under the rules of the club
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A committee member asked who M & M Construction were, they are the people who decorated the room, they also asked who Sage were they are the wage experts
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Railings should go in place by the end of the week
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Nothing heard from Councillor Bray
Nothing to report from the Chairman.
Treasurers Report
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No figures as it’s the start of a new quarter.
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Takings for Christmas Eve slightly down, Christmas Day about the same and Boxing Day slightly up. New Years Eve takings about £470.00 We will try and revamp New Years Eve for 2009, maybe look for a band. Rob Grainger to enquire about bands availability.
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The insurance on the van will cost just under £500.00 it is not being used a lot, mainly Saturdays the Chairman to try for a cheaper quote, the insurance runs out 24 January 2009.
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We still have a lack of training and playing facilities but apart from 10th January have not had to cancel matches. To re-instate Milford it would cost approx £18,000.00 to obtain this we can apply for various grants, work could be started in May and ready for 2009/10 season. One grant to try for is the RFU Foundation which will give up to £6000.00
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The main floodlights are 25 years old & not always reliable, they are not compatible with modern fittings. Craig will talk to a company about replacing lights at the top. Probable cost will be approx £650 each light.
The following cheques were paid:-
Town & Country Laundry £378.00 P.Pitman £150.00 B.Williams £170.00 Quay waste £39.53 Fleet Markers £549.90 TAM £101.50 ,Morris & McGinn £147.46, RAM £205.63 , BT £162.00, ABCoaches £515.00, DRRS £235.00, Dransfields £210.91, Sign-a-rama £38.09 ,Red Rock £133.01, HS Hire £748.20, VAT £3832.80, British gas, TAM £169.14, DGM £943.00 Sarah Veacock £62.50, R.Vicary £8050.00 Trinity school shop £216.00 ,M. Norsworthy £70.00, Fleet £157.44 , Sage £111.63, Smart £235.00, Avon crop £538.36.
Director of Rugby
As Torrington had to call off last Saturday we have to play them this coming week, we also have to play Exeter Saracens in the cup so it means that we will have games both Saturday and Sunday.
Chris will enquire if Under 15s could play on Saturday. Fishermans Cup match against Paignton starts at 11am.
There is a League Structure meeting at Ashburton on Tuesday 13th the Chairman and Treasurer will attend.
Juniors Report
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Pegs and Ropes have been purchased.
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On 28th March the minis are to visit the Exeter Chiefs, they will have a coaching session and will watch the game against Newberry, there will also be the chance to obtain autographs. Tickets are £10.00
Membership
Bob Freshwater has processed 426 memberships so far on the data base.
Correspondence
Request for Rugby League to be played on field during summer. Refused.
A.O.B.
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A meeting to be arranged with reps from club re: Teign Estuary Cycle Trial.
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Chairman & Treasurer will report back from Ashburton meeting.
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Abbey Business Machines to visit re: chips for discount on tills, each till will cost approx £300.00. Bob Freshwater needs to know when this will be implemented to make sure all members have cards. Everyone on Bob’s data base will receive a letter explaining the system.
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Christmas Eve Carols a success, the keyboard was excellent. £225.00 raised and money to go to the British Heroes Fund.
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Walt wondered if the clock in Anne Woolways memory had been repaired, it wasn’t and Walt asked if he could have the clock, he can.
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Rob Loveridge asked if a newsletter could be printed again ,the vice-chairman suggested that the minutes be placed on notice board after they had been proposed and seconded as correct….passed.
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Chris feels that with the printer in the office a notice could have gone up directly re: children after 9pm
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Rob Grainger has asked if we could have CCTV, 3-4 quotes to be obtained.
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A staff meeting is planned for January 16th. Food & Hygiene Certificates to be sat for during March costing £5.00 per person.
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Emma asked if a chain could be placed across car park on match days to prevent cars entering, it was felt that children might be tempted to play with them and get injured the tables are put across to prevent cars entering therefore a chain would not be necessary.
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Emma told committee that a member had overheard a remark and was upset and now feels unwelcome. After a discussion it was suggested that after 6-30pm the dining area could double up for a Family Room but children must have constant parent supervision Emma to find out what equipment parents would like there. Parents need to be in the area to comply with Health & Safety rules.
Signed………………………………........ Meeting closed at 9.35 next meeting Feb.9th 7.45pm
Minutes 8th December 2008
Present: Rob Vicary, Bob Farrell, Craig Adamson, Walt Rogers, Maureen Powell, Robert Loveridge, Bob Freshwater, Sharon Rendle, Jenny Northcott
Apologies for Absence: Ray Moore, Emma Oxley, Martin Tibbs
Matters Arising
Nothing to report for Juniors
Chairman’s Report
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A number of children are still at the club after 10pm. Some children arrive at the Club as early as 1pm with no sign of parents. Last Saturday Jenny turned lights out in dining area and still the children would not leave, they were playing on the tables. Bryan Back will fix bolts on doors. The parents are not always at the club. After a discussion it was agreed that a notice be placed as follows. NO CHILDREN UNDER THE AGE OF 14 TO BE ALLOWED IN BAR AREAS AFTER 9PM. THIS DOES NOT INCLUDE PRIVATE HIRE FUNCTIONS. Craig to get notice made up.
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Bob Farrell will clarify about children being allowed to purchase sweets and crisps from bar.
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Councillor Bray has spoken to Rob V re: soil test at Broadmeadow. It has been decided to leave soil test until Teignbridge meet to discuss alternative sites. Ray and Rob V to meet with Councillor Cox sometime soon.
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Railings will be placed by the garage & a gate which can be padlocked, the benches will go back.
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Snack van slow but opening weekly, it was agreed that if juniors use the van that they make a donation, Bob Freshwater wondered about profits. Whoever uses the van MUST clean it afterwards.
Treasurer’s report
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August-October……although income healthy usually at this point a small profit beginning to show. The balance in the bank is £16,500.
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A discussion followed and it was proposed by Bob Farrell and seconded by Bob Freshwater that subject to Phil Pitmans stock take a 15% rise across board be made.
Cheques for Payment
M&M Construction £288.00 Sage £105.75 A B Coaches £425.00, Travis Perkins £99.03, Bill Williams £170.00 Town & Country £145.00, Quay Waste £39.64 Teignbridge £700.00 Revenue and Customs £1809.01, M&M Construction £256.00
Director of Rugby
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Halfway through the season and remain top of the league. Reserves have won their last three games.
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The behavior of a player returning on the coach from Chipping Sodbury and then going into town resulted in the Chairman having to visit pubs in town and watch on CCTV and noting his misbehavior whilst wearing a Teignmouth RFC shirt. The Officers of the Club had no alternative but to ban him until 1st January 2009.
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It was decided not to get another fixture following the cancellation of Buckfastleigh for December 13th.
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It was also agreed that the match on Boxing Day be cancelled as the field can then be rested from Dec 21 until Jan 3rd. The juniors will be allowed to honor fixture against Tavistock.
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Trinity has cancelled the match on Dec 9th.
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Rob V has bought more stakes and ropes to fence field off.
A.O.B.
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Christmas Eve Carols………it was agreed that a sign go up to let people know in advance its for Members Only. Mark Tibbs to donate 2 new signboards.
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Bryan back has repaired bolt in Ladies Toilet.
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Jenny asked if we were having a post box in the club this year. Craig feels that it a waste as a lot of the cards go uncollected.
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It was agreed that K.O. during winter returns to 2.30pm
The meeting closed at 9.25pm Next meeting 12th January 2009
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