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Appendix 4: Five Ways Old Edwardians Football Club and Five Ways Old Edwardians Junior Section Child Protection and Welfare Documentation:
1, Code of Conduct for Club Officials & Volunteers:
The essence of good ethical conduct and practice is summarised below. All Volunteers must:
ü Consider the well-being and safety of participants before the development of performance.
ü Develop an appropriate working relationship with performers, based on mutual trust and respect.
ü Make sure all activities are appropriate to the age, ability and experience of those taking parts.
ü Promote the positive aspects of the sport (e.g. fair play)
ü Display consistently high standards of behaviour and appearance
ü Follow all guidelines laid down by the national governing body and the club
ü Hold appropriate, valid qualifications and insurance cover
ü Never exert undue influence over performers to obtain personal benefit or reward
ü Never condone rule violations of the laws, rough play or the use of prohibited substances
August 2004
2, Terms of Reference – Child Welfare Officer
Main Purpose of Role:
To act as a point of contact in all issues relating to the welfare of young people and to ensure all appropriate documentation and forms are completed in accordance with the RFU/RFUW Policy and Procedures for the welfare of young people in Rugby Union.
Actual Duties Involved:
ü Ensure the club has a Child Protection Policy and implementation plan
ü Ensure Codes of Conduct are well publicised and adhered to
ü In consultation with the County Welfare Officer ensure all reported incidents are managed at the appropriate level in line with RFU procedures
ü Ensure all relevant club members are aware of training opportunities
ü Ensure all parents are aware of the club policy on Child Protection and the correct protocols for voicing concerns
ü Be aware of Social Services and Area Child Protection Committee contacts
ü Sit on relevant committees
If you have an immediate concern relating to the welfare of a young person please phone the RFU Child Protection Line: 020 8831 6655 or Steve Farr on 020 8831 7479. Alternatively you can email: childprotection@therfu.com or stevefarr@rfu.com
Liaison with:
All committee members, all coaches, referees and volunteers taking responsibility for young people, all parents of juniors.
The post holder must be responsible to: the senior committee
Estimated Time Commitment: Time commitment will vary on average 1 – 3 hours a month.
Term of Role: The Child Welfare Officer will be appointed initially for a one-year period. However, this role requires continuity wherever possible, so it is hoped the post holder will retain the position on an ongoing basis but to be reviewed regularly.
Other Information: must be approachable, discrete, have good communication and listening skills and a sound understanding of child protection issues and policies.
Recommended Training: RFU / NSPCC Welfare Officer Training Course. For more information on Sports Coach UK telephone 0113 274 4802 or www.sportscoachuk.org
3, Policy Statement Relating to the Use of Video/Photographic Images
Five Ways Old Edwardians Football Club recognises the need to ensure the welfare and safety of all young people in rugby union.
As part of our commitment to ensure the safety of young people we will not permit photographs, video or other images being taken or used without the consent of the parents/carers and the young person.
Five Ways Old Edwardians Football Club will follow the RFU guidance for the use of images of young people.
Five Ways Old Edwardians Football Club will take steps to ensure that these images are used soley for the purpose they are intended which is the promotion and celebration of the activities of Five Ways Old Edwardians Football Club.
If you become aware that these images are being used inappropriately should inform: Five Ways Old Edwardians Football Club, Child Welfare Officer
Images of Junior players will not be displayed on the Five Ways Old Edwardians Website or any e- forum managed by Five Ways Old Edwardians Football Club.
4, Code of Conduct
Players will agree to:
ü Abide by the laws and spirit of the game
ü Not use deliberate or dangerous play, poor sportsmanship or foul language
ü Respect the directions of coaches at all times, both for their safety and the safety of others
ü Show respect and courtesy at all times to coaches, referees, team-mates, opponents and parents/guardians
ü Be gracious in victory and defeat. Fun, enjoyment and skill development are the most important parts of the game.
ü Be punctual at all times
ü Let coaches know of your availability for matches/training
ü Treat equipment with respect, and the facilities provided by Five Ways Old Edwardians Football Club
ü Understand that you, as an individual, have the right to share your concerns, if you have them, with a coach, club official or another adult
Coaches will agree to:
ü Encourage a sense of fair play and sportsmanship and set a good example of sportsmanlike conduct
ü Use appropriate language and refrain from inappropriate or foul language
ü Show respect and courtesy to players, referees, opponents, parents/guardians and fellow coaches at all times
ü Respect the long term development of players and respect that winning is not the ultimate goal
ü Never employ methods or practices that could involve risks to the health or development of the players or fellow coaches and volunteers
ü Not manipulate rules in order to take advantage of opponents
ü Not to touch any young person in an intrusive or sexual manner
ü Respect players confidentiality
Parent/Guardian and Spectators will agree to:
ü Always encourage and applaud good play for both teams
ü Never ridicule or shout at players, and show respect for coaches and referees
ü Remember that players are taking part for enjoyment. Rugby should be fun!
Parents/Guardians to:
ü Help players to achieve their objectives
ü Ensure that the club has your emergency contact number(s)
ü For insurance purposes the Club Registration Form and the RFU Registration Form must be completed, signed and handed into the co-ordinator and the membership/subscription fee paid
ü Share concerns, if you have them with club officials
ü Be aware that the club has a duty of care and therefore, where appropriate, assist coaches with the supervision of players where numbers are large and there is a need to transport youngsters to away games
Violation of the code of conduct and action to be taken:
If as a parent/guardian, player, coach or observer you feel that part of the code is being broken, it is essential that this is raised with a coach, or the co-ordinator, or the Child Welfare Officer, who will deal with the matter in the appropriate manner. It is essential that this is done quickly so that action can be taken to address the concern.
In cases of inappropriate player behaviour each instance will be noted with the coach. If this behaviour is disruptive to the enjoyment of the session or other players and coaches, action will be taken.
Action for inappropriate player behaviour:
ü First incident – player will be told to correct behaviour in session
ü Second incident – player will be asked to stand on sidelines for the remainder of the session
ü Third incident – parent will be informed and appropriate action taken
5, Child Protection Policy
1, Five Ways Old Edwardians Football Club and Five Ways Old Edwardians Junior Section (here after referred to as the club) recognises the need to ensure that all young persons who have cause to visit the club or use the club’s facilities either as members of the club or visitors to the club have a right to have all their human rights respected and will do everything possible to ensure the physical and psychological health and safety of such young persons. The club will also ensure that all young persons’ equity and diversity are respected.
2, This Child Protection Policy is written and prepared with the above statement in mind and as a means of giving guidance to all in respect of how to achieve the above by providing a secure and safe environment for all young persons to flourish and feel comfortable in.
This Policy should be read in conjunction with comparable publications produced by the sport’s National Governing Body.
3, This Child Protection Policy will be applicable to any Child or Young Person who is a member of Five Ways Old Edwardians FC Junior Section whilst on club premises, or other places where the club has control over and to any Young Persons who is a member of the club whilst away from the club but under supervision of Club Personnel. The policy will equally apply to any other Child or Young Persons whilst on Club premises, or other places where the club has control over and to any other Child or Young Person who is under supervision of Club Personnel.
4, For the purpose of this Policy a Child or Young Person is anyone under the age of 18 years of age at the commencement of any rugby season (1st September). All references to Child or Young Person or any person under 16 shall be construed accordingly.
1, The Club
1.1, The Club shall appoint a Child Welfare Officer to oversee and implement this policy. This will be an appointed post and not an elected officer. The Club will appoint a person who is suitable to the role and has an understanding of these issues.
1.2, The Club will ensure all relevant support is given to the Child Welfare Officer
1.3, All appropriate personnel will hold CRB checks
2, The Child Welfare Officer
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