Copies of Minutes of the Clacton Rugby Union Football Club, taken from the original minute books
[the first 60 pages are numbered, apparently by Mr F K Leaning, who was secretary from 1932 to 1936]
Clacton Rugby Football Club
Minute Book
[Pages 1 and 2]
A meeting was held at the Grand Hotel on Friday 12th Sept 1930 for the purpose of discussing the question of forming a Rugby Football Club in Clacton.
On a proposition of Mr T Elliot seconded by Mr F J Gasgoigne, Mr V Greenslade was elected as Chairman.
Mr T Elliot reported that the had corresponded with the secretaries of various Rugby Clubs in the locality and expressed the opinion that in the event of such a club being formed in Clacton, there would be no difficulty in arranging fixtures.
It was thereupon resolved on the proposition of M H W Learoyd, seconded by Mr C Portnoi THAT ‘A Rugby Football Club be formed in Clacton’.
On the proposition of Mr H W Learoyd seconded by M G R Thorogood it was resolved THAT ‘The name of the Club shall be the Clacton Rugby Football Club’.
The question of a suitable ground for play was discussed and it was suggested that if possible the use of a pitch at the Sports Ground, Vista Road would be desirable.
A discussion then took place regarding the question of the annual subscription for membership, during which Mr H Crowther, Hon Treasurer of the Colchester RFC expressed his views. A resolution proposed by Mr K Elliot seconded by H W Learoyd THAT ‘The Annual subscription for playing members shall be fifteen shillings’ was put to the meeting and carried
12 persons voting for
1 do do against
A discussion as to suitable colours for the club was not proceeded with.
On the proposition of Mr V Greenslade seconded by Mr F J Gasgoigne, Mr L J Graves-Smith was elected to carry out the duties of Hon Secretary (protem) and on a proposition of Mr H W Learoyd seconded by Mr S Flack, Mr F J Gasgoigne was elected as Hon Treasurer.
It was decided to form a temporary committee to settle various matters before holding the next meeting of the club and the following persons, including the Hon Secretary and Hon Treasurer were ultimately elected to serve on same:- Messrs T Elliot, K Elliot, C Portnoi, H Growther and R N Burgess. The meeting then terminated.
[Signed and dated] A Quick 26/9/30
[Page 3]
At the meeting of the Management Committee held on 8th October [1930] at ‘Barton Lodge’ Avondale Road the following business was transacted:-
On the proposition of Mr K Elliot seconded by Mr C Portnoi, Mr T Elliot was elected as Chairman.
Mr C Portnoi reported that he had been in touch with a manufacturer of stockings who was willing to supply the club with these at 2/3 per pair. The secretary stated that as it was desirable to obtain these stockings as early as possible, he had authorised Mr Portnoi to obtain three dozen pairs at the price mentioned and asked that his action be confirmed. This was done and it was decided that the stockings should be sold to members at 2/6 per pair.
It was decided to leave the question of badges until later.
The Secretary submitted a proof of the Clubs ‘letter head’ and he was authorised to have any necessary notepaper he required printed.
It was decided that in addition to the Treasurer’s signature that of the Secretary should be added to cheques drawn on the Clubs banking account.
[Signed and dated] T Elliot 12/10/30
[Page 4]
At the meeting of the General Management Committee held at the Osborne Hotel on 11th November 1930 the following were present T Elliot (chairman), V Greenslade, C Portnoi and the Secretary.
The Secretary submitted a draft of the Club’s fixture [list] which was approved and he reported that he had received tenders from three local firms for the printing of the same. It was decided that the quotation of the Clacton News be accepted and that the Secretary be empowered to negotiate for the firm to print the cards in two colours instead of one, as was originally quoted for.
It was proposed by Mr L J Graves Smith seconded by Mr C Portnoi that the Club holds a dance sometime during the coming year. This was put to the meeting and carried. The Captain and Secretary were instructed to submit further details of the proposal at the next meeting.
[Signed and dated] T Elliot 7/1/31
[Pages 5 and 6]
Annual General Meeting [1930]
12.9.30 [this date appears to have been amended]
The Annual General Meeting of the Club was held at the Grand Hotel on Friday [Sept 12, 1930 – this date appears to have been inserted later] Capt A Quick MBE, TD presided. The minutes of the last general meeting were read and confirmed. The Secretary’s report was read and on the motion of Mr H W Learoyd, was adopted.
Election of Officers
On the proposition of Mr T Flack seconded by Mr R N Burgess, Mr Tom Elliot was unanimously elected as President.
Messrs A Quick, H Dove, E A Clutten, A Noyes, A Green, D J Sparrow, E Harper, V Greenslade, E G Scopes, J Portnoi, N I Burgess, E M Leaning and D Fenton Jones were elected as Vice Presidents.
On the proposition of Mr H W Learoyd, Mr L J Graves Smith was elected as Hon Secretary.
Mr F J Gasgoyne was re-elected as Hon Treasurer.
The following, together with the President, Secretary, Treasurer and Captain were elected to serve on the General Management Committee. Messrs V Greenslade, R N Burgess and K Elliott.
On the proposition of Mr T Elliot seconded by Mr S Flack, Mr Cecil Portnoi was elected as Captain and on the proposition of Mr Leaning seconded by Mr Burgess, Mr F W Knight was elected as Vice Captain.
The following gentlemen were elected to serve on the Selection Committee:- The Captain and Vice Captain together with Messrs T Elliot and H W Learoyd.
On the proposition of Mr S Flack seconded by Mr Leaning it was decided that the Club’s colours should consist of white vests, blue shorts and scarlet stockings.
After a vote of thanks had been accorded to Captain Quick, the meeting terminated.
[Signed and dated] T Elliot 18 Sept ‘31
[Page 7]
At a meeting of the General Management Committee 7:1:31 held at the Osborne Hotel, the following were present: -
Mr T Elliot in the chair, the Hon Secretary, Hon Treasurer and Mr C J Portnoi.
The Secretary announced that as he was leaving the town he regretted that he would have to tender his resignation to the Club. This was accepted.
On the proposition of Mr Portnoi, seconded by Mr F J Gascoigne, Mr Tom Flack was elected as Hon Secretary.
A sub committee consisting of Messrs Portnoi, Gascoigne and Flack was formed for the purposes of making the necessary arrangements for the Clubs Annual Dance.
[Signed and dated] T Elliot 9 Sept ‘31
[Pages 8 and 9]
At a meeting of the General Management Committee held at the Osborne Hotel on 9/9/31 the following were present:-
Mr T Elliott in the chair, the Hon Secretary, Hon Treasurer and Mr C Portnoi.
The date of the Annual General Meeting was fixed for Friday Sept 18th to be held at the Warwick Castle Hotel.
The Secretary pointed out that the club had no rules and on the proposition of Mr C Portnoi seconded by Mr T Elliott it was decided to adopt similar rules to those of the Ipswich Rugby Club with the necessary alterations to be put before the Annual General Meeting.
Mr Portnoi proposed and Mr Gasgoigne seconded that the club colours be altered to white shirts with a broad blue band across the breast and sleeves, blue shorts and blue and white ringed stockings. This was also put on the agenda for the Annual General Meeting.
A discussion on the reduction of subscriptions took place and on the proposition of Mr T Elliott seconded by Mr Gascoigne it was decided to put before the Annual meeting the following reductions:-
Vice Presidents 10/6
Playing members 10/6
Holiday members 5/-
Non playing members 5/-
[Not signed]
[Pages 10, 11, 12, 13 and 14]
Annual General Meeting [1931]
The Annual General meeting of the club was held at the Warwick Castle Hotel on Friday Sept 18th 1931. Mr T Elliott presided over a good attendance of members. The minutes of the last Annual General meeting were read and carried on the proposition of Mr Portnoi seconded by Mr H W Learoyd. The Secretary then read his report which was adopted on the motion of Mr H W Learoyd, seconded by Mr Woodgett.
The Treasurers report was read by Mr Gascoigne who said that the accounts showed a balance in hand of £11-13-6. Mr Burgess proposed that the Treasurers report and balance sheet be passed and coupled with a vote of thanks to Mr Gascoigne for such a fine balance sheet. This was seconded by Mr D C Farr and carried.
A vote of thanks was also accorded Messrs Pike, Norfolk and Co the Hon Auditors.
Mr T Elliott then moved that a sub-committee be appointed to formulate rules for the club to be submitted to the General Management committee. An amendment to this was moved by Mr Portnoi and seconded by Mr Learoyd that the matter be left in the hands of the General Management committee which was put to the meeting and carried.
Election of Officers
Mr Learoyd proposed that Mr T Elliott be re-elected as President, Mr Knight seconded and this met with general approval. Mr Elliott however said he wished to withdraw his name as he considered the office of President to be one that should go round. Mr T B Flack then proposed Capt A Quick, MBE, TD, be elected President and Mr Leaning seconded. This was put to the meeting and carried. On the proposition of Mr Portnoi, seconded by Mr S A Flack the Vice Presidents were re-elected en bloc with the addition of Mr T Elliott and any others the committee wished to accept.
On the proposition of Mr C Portnoi, seconded by Mr W Relleen, Mr T B Flack was re-elected Hon Secretary. Mr F J Gascoigne was re-elected Hon Treasurer on the proposition of Mr Learoyd, seconded by Mr Woodgett.
Mr C Portnoi and Mr F W Knight were re-elected Capt and Vice-Capt respectively.
The following were elected to serve on the Gen Management Committee: - President, Hon Secretary, Hon Treasurer, Capt and Messrs T Elliott, R N Burgess and W Relleen.
The Capt, Vice Capt, and Mr R N Burgess were elected to serve on the selection committee.
The committee’s proposal that the colours be altered to white vests with a broad blue band across the breast and sleeves with blue shorts and blue and white stockings was put to the meeting by Mr T Elliott and on the proposition of Mr S A Flack, seconded by Mr Learoyd, this was carried.
The question with regard to the reduction in subscriptions was then raised and some discussion it was decided that they be altered as follows: -
Vice Presidents 10/6
Playing members 10/6
Holiday members 5/-
Non playing members 5/-
Mr Dawson raised the question as to whether all members chosen to play helped to pay for the transport to away matches or only those who actually rode in the char-a-banc provided, as some went in private cars. He proposed that a rule be made that everyone playing should pay an equal share. After some discussion it was decided on the proposition of Mr Woodgett seconded by Mr Learoyd that every member chosen to play for any match home or away be charged towards expenses of away matches.
Mr T B Flack then proposed a vote of thanks to Mr T Elliott for taking the chair. This was seconded by Mr F W Knight and the meeting terminated.
[Signed and dated] C Portnoi 2nd Sept 1932
[Pages 15, 16 and 17]
Minutes of General Committee Meeting
Nov 25th [1931] at Warwick Castle Hotel
Present
Captain Quick MBE in Chair, F J Gascoigne, W Relleen, Stanley Flack and J Isgar who at a previous special meeting had been elected Hon Secretary of the Club:- being proposed by Mr Portnoi seconded by Mr F J Gascoigne:-
Proposed by J Isgar seconded by Mr F J Gascoigne that we ask Capt Quick MBE to supply 100 fixture cards white with blue diagonal bands across the front:-
Proposed by Captain Quick MBE seconded by Mr Gascoigne that the following be invited to become Vice Presidents:-
Mr Rowland, Thoroughgood Road, Clacton-on-Sea
Ducton Fase (?) Station Road
Mr Fred Roberts, Butcher, Electric Parade
and as many more as possible:-
Proposed by J Isgar seconded by Mr Quick that 50 large cardboard hanging posters with blue and white diagonal across the front of the whole seasons fixtures be supplied, Mr Quick be asked to get these out promptly so that the Captain and Hon Secretary could distribute them to the hotels and boarding houses and other suitable places:-
Proposed by J Isgar seconded by Mr Gascoigne that a dance be run at the Grand Hotel on Feb 5th 1932. Proposed by Stanley Flack seconded by Capt Quick that Cecil Portnoi the Captain, J Isgar the Hon Secretary, F J Gascoigne the Hon Treasurer, be appointed the committee to run this dance:-
Proposed by Stanley Flack that the % levy per match per man for bus fares for away journeys should be paid monthly, and that the Hon Secretary at the end of each month post each player the state of his a/c. The Hon Treasurer also promised to be present at all home matches to receive bus money [and] Annual Players’ subscriptions.
Proposed by J Isgar seconded by Capt Quick that Ms Hicks price of 10d. per mile be accepted for all away matches for the season:-
Proposed by F J Gascoigne that the Hon Secretary ask the East Anglian Advertising Co, Bank Chambers to copy 60 vice president letters and include with fixture cards to each vice president:-
The Hon Sec was asked to write to W Sayers (?) expressing the clubs thanks for his support.
[Not signed]
[Pages 18 and 19]
Minutes of Committee Meeting held at Warwick Hotel March 21st 1932. Present C Portnoi in chair J Gascoigne, J Iygar, W Relleen, B Flack:-
Decided that Mr Gascoigne pay Howard Bakers Band the price quoted for dance 1932 also to pay The Grand Hotel for hire of room and refreshment as a/c rendered:-
Decided to cancel the Royal Air Force fixture Martlesham for April 9th in order to play The Rotary Club who are having a conference in Clacton on that date:-
Decided the Hon Treasurer should write for all outstanding vice presidents subs and players subs for 1932:-
Decided matter of 6d. levy be dropped for this season but rigidly held for next.
That Mr Tom Flack be pressed to hand over amount collected before he gave up the secretaryship by himself.
That any committee member be authorised to collect vice presidents or players subs providing it’s handed over at once to the Hon Treasurer:-
The Hon Secretary to seek to renew all 1931-32 fixtures for 1932/33 except that Ipswich 1st XV be played instead of Ipswich ‘A’:-
That a committee meeting be held May 6th 8.30 at the Warwick Hotel to settle up for season:-
That the Annual General Meeting be held on Friday 2nd Sept at Warwick Hotel 8.30.
[Not signed]
[Pages 20, 21 and 22]
Minutes of Annual General
Meeting held at Grand Hotel
Friday Sept 2nd [1932]
Present: C Portnoi in chair in the absence of Captain Quick, F Knight, J Isgar, T Flack, D Farr, F Leaning, W Relleen, A Pocock, C Dseon, D H Jones, D Petri, H Woodgate, L Knight, J Parsons, J Gascoigne:-
Minutes of the last General Meeting were read [and] confirmed.
Mr C Portnoi complained of the lack of loyalty to the Club in players not turning out when ground was too hard saying if match was played nothing should stop them except illness:-
It was decided to make a levy of so much per match for bus fare to be collected by the Treasurer also all next years subs to be paid before Dec 31st, or players ceased to be members.
Proposed [and] seconded that every player have Colours this year.
The Hon Sec was instructed to write for the use of the Recreation Ground every Saturday from Sept 24th to April 11th and to add a proviso our supporters must not be charged at the Festival Weeks. Ref was made to the successful dance held:
Proposed [and] seconded that we have a rugby match on Boxing Day not soccer match:-
D Petri complained of the late arrival of players at home matches, it was retorted that many players came down by 3pm train which caused this:-
The Hon Sec to enquire for new headquarters more reasonable than Warwick.
The following officers were duly proposed, seconded and voted by ballot for 1932/3 season.
President Captain Quick
Vice Presidents En bloc and a request for new support this year
Captain Francis Knight
Vice capt Cecil Portnoi
Hon Sec J Isgar
Hon Treasurer W Relleen
Team Sec Stanley Flack
Hon Auditor Ms Pike Norfolk and Co
[Signed and dated] A Quick 8/9/33
[Page 23]
An Extraordinary General Meeting was held at the ‘Warwick Castle’ Hotel on Friday September 16th 1932 at 8.15pm.
There were present Messrs F Leaning, F Knight, J Gascoigne, W Relleen, D Jones, D Harry, S Flack and the Press.
Mr Knight was elected to the chair, proposed by Mr Relleen seconded by Mr Leaning.
The Hon Treasurer presented the accounts for the season 1931/32. On the proposal of Mr S Flack seconded by Mr F Leaning the accounts were adopted.
The meeting then closed.
F H Leaning for
J Isgar
[Signed and dated] A Quick 8/9/33
[Pages 24 and 25]
A Committee Meeting was held at the ‘Warwick Castle Hotel’ on Friday September 16th 1932 at 9.30pm.
There were present Messrs F Knight, W Relleen, S Flack and F Leaning.
It was decided that the Captain should see Mr Dove with a view to securing a reduction in the charge for baths and teas. It was further decided that if Mr Dove could not see his way clear to make a reduction the Club must reluctantly transfer its headquarters.
It was agreed that the Hon Team Secretary should be responsible for collecting 6d. from each player for every home and away match to defray travelling expenses.
The Hon Secretary was instructed to lodge an order with Messrs Swan Taylor of High St, Clacton-on-Sea for 1½ doz. vests in the Club colours @ 80/- per doz. less 10% club discount (= 72/- per doz. nett).
A dance committee was appointed consisting of the following:- Messrs C Portnoi, S Flack, F W Knight and F H Leaning.
The Hon Treasure was given instructions to purchase a new ball.
F H Leaning for
J Isgan
[Not signed]
[Page 26]
Meeting held at Warwick Hotel
Nov 6th [1932] present
F Knight in the chair, Francis Leaning, W Relleen, S Flack and J Isgar.
Dance ticket money was handed-in by F Leaning £2-15-0. J Isgar gave £2-0-0 only part of his lot, S Flack and F Knight and W Relleen also had money to hand in. It was agreed to pay the band the price charged.
H Dove wrote complaining of an intruder in the ??? who broke a window but the committee instructed the Sec to write saying the club could not be responsible.
The committee decided to accept H Doves offer to have Howard Baker band on Jan 20th the Sec also booked the Grand Hotel for that date. He also applied for liquor until 12 and dancing to 2pm.
[Not signed]
[Page 27 is blank]
[Pages 28 {29 is blank}, 30 {31 is blank} and 32]
A committee meeting was held at ‘Linkwood’, Arnold Road on Sunday November 13th [1932]
Present:- F Knight (chairman), C Portnoi, S Flack, W Relleen, J Isgar and F H Leaning.
A letter was read from Mr K Major Dove explaining that it was impossible for Howard Baker and his band to play at the proposed dance on the 3rd Friday in January 1933 at the same figure as last year (i.e. 14 guineas). Mr Dove however promised to secure the band at the lowest figure possible, and it was decided to await a quotation.
A long discussion then took place concerning the fixture list for the season 1932-33, which the committee considered thoroughly unsatisfactory from every point of view. It was pointed out that many of last year’s best fixtures had been dropped for no reason at all, including that with the National Provincial Bank and also those with the London Rifle Brigade and HMS ‘Ganges’. There was, furthermore, no return game with Colchester ‘A’ to be found on the list, and there were at least 4 matches with 7th Field Company Royal Engineers.
But, apart from this aspect of the matter, the fixture cards were considered useless by the committee, on the grounds that they were knowingly inaccurate, both as regards the fixtures themselves and also as regards the list of vice-presidents which contained many mistakes and omitted several names. Further the rules, as passed by the committee, appeared in an altered form and very badly worded. Reference was made to the frequent muddles which had taken place in the past and had resulted more than once in the clashing of fixtures. On November 12th for instance, when Clacton played at home versus Ipswich, both the Royal Engineers and HMS ‘Ganges’ were expecting a match with Clacton, and a letter from Mr Surtees of the HMS ‘Ganges’ was read. Unfortunately this was not the first example of this kind of mismanagement, and the Club was getting a thoroughly bad name with many other clubs.
After the discussion had lasted some time the Secretary announced his intention of resigning, and withdrew hurriedly, whereupon the committee decided to take the fixture list in hand and get new cards printed.
The meeting then closed.
[Signed and dated] F H Leaning 25/11/32
C Portnoi 27/11/32
[Page 33 is blank]
[Pages 34 {35 is blank}, 36 {37 is blank}, 38 {39 is blank} and 40]
A Committee meeting was held at ‘Linkwood’, Arnold Road, Clacton-on-Sea on Sunday November 27th [1932] at 10 am.
There were present Messrs C Portnoi, F Knight, W Relleen, S Flack and F H Leaning.
It was proposed by Mr Knight and seconded by Mr Flack that Mr Portnoi should take the chair. This was carried and Mr Portnoi took the chair.
A letter was read from Mr Isgar tendering his resignation as Hon Secretary and on the proposition of Mr Portnoi seconded by Mr Leaning it was agreed to accept the resignation.
Proposed by Mr Knight and seconded by Mr Relleen, Mr Leaning was elected Hon Secretary.
Mr D Jones was elected a member of the General Committee on the proposition of Mr Relleen seconded by Mr Leaning.
The committee then proceeded to discuss the fixture list, and it was found that this now more or less satisfactory.
A letter was read from the Hon Secretary of South West Essex RFC offering several dates for the current season. It was agreed to fix up a match with their ‘A’ team on February 4th 1933 at home.
It was agreed to make arrangements for an Association Match versus the Clacton Hockey Club on Boxing Day.
The following rules for the Club were drawn up by the Committee as instructed by an Annual General Meeting held at the Warwick Castle Hotel on Friday September 18th 1931:-
1 That this Club be called the Clacton Rugby Football Club.
2 That the names of all prospective members be brought before the Committee.
3 That the annual subscription be 10/6d. for playing members, 5/- for non-playing members, 10/6d. for Vice-Presidents, payable before December 31st. Each member not having paid his subscription by that date shall be debarred from membership until he has paid.
4 That the subscription for life membership be £5:5s.
5 That the Officers of the Club shall consist of a President, Vice-Presidents, Captain, Vice-Captain, Hon Secretary, Hon Treasurer, and Hon Team Secretary.
6 That the management of the Club be vested in a Committee of seven members comprising the President, Captain, Vice-Captain, Hon Secretary, Hon Treasurer, Hon Team Secretary and one other member; that four shall constitute a quorum, and that the Committee shall have the power of co-option.
7 That all the above Officers be elected by ballot at the Annual General Meeting.
8 That a General Meeting be held annually at such time and place as the Committee may, by seven days’ notice at least, appoint.
9 That any member wishing to resign shall tender his resignation to the Hon Secretary in writing before December 31st, or, in default, pay his subscription for the current season.
10 That the Club colours be royal blue and white.
11 That none of these rules be altered or added to without the consent of a General Meeting; and that notice of any proposed alterations of the rules be sent to the Hon Secretary in writing five days before the date of the General Meeting.
It was decided to reproduce these rules on the new fixture cards.
After a vote of thanks had been accorded to the Chairman, the meeting was closed.
[Signed and dated] F H Leaning Hon Sec 28/11/32
C Portnoi 11:12:32
[Page 41 is blank]
[Pages 42 {43 is blank} and 44]
A committee meeting was held at Welwyn, Wash Lane on Sunday December 11th 1932.
There were present Messrs C Portnoi, F Knight, S Flack, W Relleen, D Jones and F H Leaning.
On the proposition of Mr Knight seconded by Mr Relleen, Mr C Portnoi was unanimously elected chairman.
A dance committee to make arrangements for the dance to be held in January was elected, consisting of the following:- Messrs C Portnoi, S Flack, W Relleen and F H Leaning.
A letter was read from Mr K Major Dove offering to engage Howard Baker and his London Astonians for 14½ guineas inclusive, the band to consist of 6 most prominent members of the Astonians including Baker himself. It was decided to accept the offer.
With regard to the date of the dance, the Hon Secretary said that it was not certain whether Mr Isgan had booked January 20th or January 27th. The secretary was therefore instructed to look into the matter and also to make enquiries as to other dances or other activities in Clacton about the two dates in question, and book the more suitable date of the two.
The meeting then terminated.
[Signed and dated] F H Leaning Hon Sec 12/12/32
[Page 45 is blank]
[Page 46]
A committee meeting was held at ‘Thornhill’ Arnold Road, Clacton-on-sea on Sunday December 18th 1932 at 10.30 am.
There were present Messrs F Knight (in the chair), S Flack, W L Relleen, D Jones and F H Leaning.
Books of Xmas Draw tickets and the money for the same were handed in to the Hon Treasurer.
It was decided to approach Messrs J Portnoi, A Wombwell and J Buckingham, who had already promised donations, for prizes, also Mrs Newcombe Burgess and any other likely persons.
It was agreed to give 5 small prizes of cigarettes at the Club’s expense; the Treasurer volunteered to do all he could to secure a turkey. After the complete prize list had been graded the meeting terminated.
[Signed] F H Leaning Hon Sec
[Pages 47 and 48]
A committee meeting was held at Welwyn, Wash Lane, Clacton-on-sea on Sunday February 26th 1933 at 11.00 am.
There were present Messrs Cecil Portnoi, F W Knight, D Jones, W L N Relleen and the Hon Secretary.
A letter was read from Mr K E Kirk of 28 Henley Road, Ipswich, Hon Secretary of the newly-formed Eastern Counties Referees’ Society, giving notice of a meeting to be held at the Crown and Anchor Hotel, Ipswich on Saturday March 4th at 7 pm, and asking for the name of any members competent and willing to join the Society. Enclosed were the draft rules of the Society for the consideration of the committee.
It was found impossible for the Club to be represented at the above mentioned meeting.
It was accordingly decided to write to the Mr Fisk explaining this, and also explaining the Club’s regrets that they were at present unable to give any nominees, but hoping that this would be possible later. It was also agreed to express approval of the draft rules.
A letter was read from the Hon Secretary of Grays RFC asking for a match on Easter Monday April 17th at Clacton. It was decided to accept this offer.
It was mentioned that there was some difficulty with regard to the securing of the pitch on the Recreation Ground for Easter week-end, owing to a hockey tournament. It was agreed to look into the matter.
After a short discussion concerning the Club headquarters the meeting closed.
[Signed] F H Leaning (Hon Sec)
[Page 49]
A committee meeting was held at Welwyn, Wash Lane on Sunday April 9th [1933] at 5.30 pm.
There were present:- Messrs C Portnoi, F W Knight, D H Jones, W L N Relleen and F H Leaning.
A discussion took place concerning the pitch for the Easter holiday matches v. the Old Westcliffians and Grays RFC. Owing to the hockey festival which was to take place during the holiday it seemed unlikely that the Club would be able to secure their usual ground. The remaining pitch being unfit for play, it was decided to endeavour to secure a pitch on the Playing Fields, Old Road in the event of the normal pitch being occupied.
It was agreed to hold a July Sweepstake. Tickets to be 3d. each; prizes 1st £5, 2nd £3, 3rd £1.
[Signed and dated] F H Leaning (Hon Sec) 10/4/33
C Portnoi 27/8/33
[Pages 50 and 51]
A committee meeting was held at The Central Club on Sunday August 27th [1933] at 10.30 am.
Present:- Messrs F Knight, W L N Relleen, S Flack, D H Jones, F H Leaning and C Portnoi, who was unanimously elected Chairman.
It was agreed to hold the Annual General Meeting of the Club on Friday September 8th at 8.30 pm at the Central Club, this meeting to be preceded by a short meeting of the committee at 8.00 pm the same evening.
The following recommendations were passed for the consideration of the Annual General Meeting:-
(a) That the Annual subscription for playing members be 10/6 if paid before December 31st and 15/- after that date.
(Proposed Mr Knight – seconded Mr Relleen)
(b) That the headquarters of the club be transferred to the Central Club.
(Proposed Mr Knight – seconded Mr Leaning)
The fixture list for the 1933-4 season was produced by the Hon Secretary and met with general approval.
It was decided to approach Mr P J Pyms MP with a view to ascertaining whether he would be willing to stand for the Presidency of the Club for the season 1933-4. Mr Knight agreed to see Mr Barnshaw the same day.
It was decided to enrol as many new vice-presidents as possible, and several names were put forward. The Hon Secretary was instructed to get into touch with these and any other likely people.
After a discussion of a general matter the meeting closed with a vote of thanks to the chairman.
[Signed and dated] F H Leaning (Hon Sec) 28/8/33
C Portnoi 1/10/33
[Pages 52, 53, 54, 55 and 56]
Annual General Meeting [1933]
The Annual General Meeting of the Club was held at the Central Club, Pier Avenue, on Friday September 8th 1933 at 8.30 pm
Present:- Capt A Quick, MBE, TD, Chairman. Messrs F W Knight, C Portnoi, W L N Relleen, F H Leaning, S Flack, D H Jones, D Harry, E K Cunningham, R L Sutton, H A Winslade, S R Woodgate, A C D Parsons, R H Goddard and a ‘Clacton News’ representative.
In opening the meeting the Chairman expressed pleasure in seeing such a good attendance, and said that, although 1932-3 season was not remarkably successful as regards winning matches, nevertheless it produced some good, clean and hard games. He congratulated the Club on the fine spirit they had displayed in surmounting their many obstacles, and declared that they would make great strides in the next season.
The minutes of the last Annual General Meeting held on Friday September 16th 1932 at The Warwick Castle were read and confirmed.
Letters were read from Mr P J Pyms, CBE, MP and Mr Harry C Dove expressing regret at being unable to attend, and wishing the Club a successful meeting and a prosperous season.
The Hon Secretary’s report for the past season was read and on a proposition of Mr Portnoi, seconded by Mr Flack, was adopted.
The Hon Treasurer’s report stated that there was a balance of 11/10d. A sum of £2:10:3 was brought forward from the 1931/2 season. Members subscriptions totalled £13, and the Xmas and July competitions showed a total profit of £18. Travelling expenses were £9.
In a covering letter Messrs Pike Norfolk and Co, the Hon auditors pointed out that there were amounts due from the Club of £14 or £15 and advised the Club to endeavour to raise a regular income, or decrease expenditure, and to consider raising the subscriptions.
Mr Portnoi pointed out that the year had been far better financially than would appear at first sight and congratulated Mr Relleen on his excellent work.
On the proposition of Mr Portnoi, seconded by Mr Flack the report was adopted.
The Chairman then mentioned that it would be worth while to approach the Recreation Ground Committee and ask if the charge for the pitch might be reduced to 7/6d. This was agreed.
Subscriptions. Following the committee’s recommendation it was decided that ‘the Annual Subscription for playing members be 10/6d. if paid before December 31st of the current season, after which it shall be 15/-.’
This was proposed by Mr Portnoi and seconded by Mr F Knight, and carried. An amendment, proposed by Mr F H Leaning and seconded by Mr S R Woodgate that ‘the Annual Subscription for playing members be 15/-‘ had previously been lost.
Headquarters. It was proposed by Mr Portnoi and seconded by Mr F Knight ‘that the headquarters of the Club be transferred from the Warwick Castle Hotel to The Central Club, Pier Avenue’. This was carried, another recommendation from the committee thus confirmed.
Election of Officers for season 1933/34
The following were elected:-
President P J Pyms Esq Proposed Capt Quick;
Seconded F H Leaning
Vice Presidents En bloc Proposed Mr Portnoi;
also Messrs Swann and Nicholson Seconded Mr Leaning
and Capt Quick.
The addition of other names was left to the committee.
Hon Secretary Mr F H Leaning Proposed Mr F Knight
Seconded Mr S R Woodgate
Hon Treasurer Mr W L N Relleen Proposed Mr Flack
Seconded Mr L Knight
Captain Mr C Portnoi Proposed Mr Relleen
Seconded Mr Flack
Vice Captain Mr F W Knight Proposed Mr D Jones
Seconded Mr Portnoi
Hon Team Secretary Mr D Harry Proposed Mr Flack
Seconded Mr Portnoi
Hon Auditors Messrs Pike, Norfolk and Co Proposed Mr Leaning
Seconded Mr Relleen
Committee:- Messrs Leaning, Relleen, Portnoi, Harry, F Knight (ex officio) and Mr D Jones (proposed by Mr Portnoi, seconded by Mr Flack).
The question of transport to away matches was left to the committee.
Votes of thanks were accorded to the Hon Auditors and Mr Maynard for their services, and to the vice-captain, Mr Knight, for his good work as captain in the past season.
The meeting ended with a hearty vote of thanks to the chairman for his services as President and for acting as chairman.
[Signed and dated] F H Leaning Hon Sec 12/9/33
C Portnoi Chairman 14/9/34
[Pages 57 and 58]
A committee meeting was held on Sunday October 1st [1933] at the Central Club at 6.30.
Present: Messrs Cecil Portnoi (chairman), D Harry, D H Jones, W L N Relleen and F H Leaning.
The minutes of the last committee meeting were read and confirmed.
It was decided to approach Mr T Elliot and ask him to become president of the Club, Mr Pyms having declined. The secretary was asked to invite quotations for the printing of fixture cards, and was authorised to have note-paper printed. Mr Portnoi was asked to have the match cards printed.
Transport for away matches was discussed, and it was proposed, seconded and carried that as far as possible the team should travel to away matches by private cars. If not sufficient of these, cars should be hired as cheaply as possible. The owners of private cars should be paid for their petrol and oil, and all the team should pay the same levy, whether they travelled by private car or hired car.
The Annual Dance was then discussed, and it was agreed to hold this at the Grand Hotel as before. The 17th November next was suggested, and Mr Relleen agreed to look into the Engagement Book at the Town Hall, to see what bookings there were round about that date. It was also agreed to enquire as to bookings at the Grand Hotel.
A letter was read from Mr Reg King offering to quote for a dance band, and the Hon Secretary was asked to get quotations from other bands as well.
The meeting then closed with a vote of thanks to the chair.
[Signed and dated] F H Leaning 8/10/33
C Portnoi 8/10/33
[Pages 59 and 60]
A committee meeting was held on Sunday October 8th 1933 at The Central Club at 6.00 pm.
Present:- Mr Cecil Portnoi (chairman), Messrs Jones, Harry, Relleen, Knight and Leaning.
The minutes of the last committee meeting were read and confirmed and signed by the Chairman.
Matters concerning the next Saturday’s match at Becontree were discussed, and it was decided to leave the question of transport to Mr Portnoi. The team was then chosen, and it was agreed to charge players 2/- per head and any supporters who desired to accompany the team 5/- per head.
The Annual Dance was discussed, and Mr Relleen reported that as yet there were no bookings at the Town Hall likely to affect the attendance seriously. Mr Portnoi said that there were no bookings at the Grand Hotel for the date proposed for the dance, and that he had accordingly provisionally booked the date (November 17th) subject to formal confirmation.
Mr Relleen was authorised to have Xmas Draw tickets printed and it was agreed to give 25 consolation prizes in addition to those set out as the 6 chief prizes, these taken to be the same as last year.
Mr Leaning reported that Mr T Elliot had declined to act as President, and he was asked to approach Capt Quick on the subject.
The meeting closed with a vote of thanks to the Chairman.
[Signed and dated] F H Leaning (Hon Sec) 9/10/33
C Portnoi Chairman 22/10/33
A committee meeting was held at the Central Club on Sunday October 22nd [1933] at 6.30 pm.
Present:- Mr C Portnoi (chairman), Messrs Jones, Knight, Relleen and Leaning.
The minutes of the last committee meeting were read and confirmed and signed by the chairman.
Arising out of the minutes:-
(a) Mr Relleen reported that he had not received any money from the visitors who accompanied the team to Barking on October 14th. He was accordingly instructed to collect the amounts due, except that the ladies should not be charged for.
(b) Mr Leaning reported that Capt Quick was agreeable to be President, and he was asked to write him a letter of thanks.
(c) Mr Leaning reported that he had not confirmed the booking of the Grand Hotel for Nov 17th, owing to a letter from the manager requesting payment of the outstanding account before another booking could be accepted. Mr Portnoi and Mr Relleen agreed to go and interview the manager the same evening.
Band
After a short discussion it was agreed to ask Mr Billy Henry to quote for a band of London players at the lowest possible figure, in any case the figure not to exceed £10.10s.
Fixture Cards
Mr Leaning reported that all was now in order for the printing of the fixture cards and was authorised to have these printed by the Clacton ‘Times’ Co.
The team for the next week’s match was then picked, and the meeting ceased with a vote of thanks to the Chairman.
[Signed and dated] F H Leaning (Hon Sec) 23/10/33
C Portnoi 29/10/33
A committee meeting was held on Sunday October 29th [1933] at the Central Club at 6.00 pm
Present:- Mr Portnoi (chairman), Messrs Jones, Knight, Relleen, Harry and Leaning.
The minutes of the last meeting were read, confirmed and signed.
Arising out of the minutes
(a) Mr Relleen reported that money owing from the visitors at the match at Barking had been collected.
(b) Mr Portnoi reported that the difficulty re the Grand Hotel had been adjusted, Mr J Portnoi having kindly lent the money necessary to square the account.
Dance
Mr Leaning reported that the Grand Hotel had been booked and the Manager requested to apply for extensions.
Mr Leaning was asked to write to Messrs Baynton and King asking for band quotations.
The form of the advertisement posters was decided on and Mr Leaning was asked to order 75, also 100 invitation cards. It was decided to dispense with car stickers. The question of the number of tickets to be printed was left over pending quotation from the printers.
The committee formed itself into a Dance Committee and co-opted Mr S Flack.
Mr Leaning was asked to write to Mr Kingsman asking permission to display posters in his Station Road shop. A discussion concerning a microphone for the band took place, and this question was left over to the next meeting.
Mr H C Dove was elected an honorary vice-president, and Mr Leaning was asked to write to him informing him of the fact.
The meeting closed with a vote of thanks to the chairman.
[Signed and dated] F H Leaning Hon Sec 29/10/33
C Portnoi 10/11/33
A meeting of the Dance Committee was held on Sunday November 10th [1933] at Linkwood at 6 pm.
Present:- Messrs Portnoi (chairman), Knight, Relleen, Harry, Jones, Flack and Leaning.
The minutes of the last meeting were read and confirmed.
Mr Knight announced that Mrs D W Fenton Jones and Mrs H S Miller had kindly offered to give prizes for the Dance, and it was decided to approach Messrs Quick, E M Leaning, M C Harry and Mrs J Portnoi for further prizes.
It was decided to ask Mrs Quick to present the prizes.
Mr Leaning agreed to get rosettes made for the members of the committee.
It was proposed, seconded and carried unanimously that ‘Any committee member seeing any lady at the Dance without a partner shall make a point of dancing with her and introducing her to a gentleman’.
It was decided to book a room as before.
It was agreed that the decoration of the Ballroom should be similar to those at the last dance and Mr Jones agreed to purchase same. Mr Leaning agreed to ask Mrs E M Evans to lend the club some plants for the band platform.
It was decided to hold a parade of cars on the morning before the Dance at about 11.30.
[Signed and dated] F H Leaning (Hon Sec) 14/11/33
C Portnoi [Date unclear]
A meeting of the committee was held on Sunday November 26th 1933 at the Sportsman’s Club.
Present:- Messrs C Portnoi (chairman), Relleen, Harry, Jones and Leaning.
The minutes of the last meeting were read and confirmed.
The Hon Treasurer, Mr W L N Relleen announced that as he was leaving Clacton he was compelled to resign his office.
The chairman expressed the Club’s appreciation of Mr Relleen’s fine work and wished him every success.
The resignation was accepted, and on the proposition of Mr Relleen seconded by Mr Leaming, Mr D H Jones was unanimously elected Hon Treasurer. Proposed by Mr Jones and seconded by Mr Leaning, Mr Stanley Flack was elected a member of the committee in place of Mr Relleen.
[Signed and dated] F H Leaning 27/11/33
C Portnoi [no date]
A meeting of the committee was held on Sunday December 10th [1933] at the Sportsman’s Club.
Present:- Messrs S Flack, Jones, Harry and Leaning.
A letter was read from Mr C Portnoi which stated that he wished to take no part in the selection of the teams. As the committee were at a loss to understand the reason for this letter it was proposed by Mr Flack and seconded by Mr Leaning and carried that this matter should be left over until the next meeting when Mr Portnoi would doubtless explain.
It was agreed to purchase as many prizes as possible for the Xmas Draw.
[Signed and dated] F H Leaning 10/12/33
C Portnoi 14/1/34
A meeting of the committee was held on Sunday January 14th 1934 at the Marine Hotel.
Present:- Mr C Portnoi (chairman), Messrs:- Jones, Harry, Knight, Flack and Leaning.
The Hon Secretary was instructed to write to the Clacton Rovers FC to protest against their passing their collecting box along the Rugby Club touch-line on the 13th. A letter was drafted.
The Hon Secretary was also asked to write to HMS ‘Ganges’ and apologise for the fact that no one was present to entertain them at tea.
Mr Portnoi said that he would prefer to take no part in the selection of teams and gave his reasons.
It was unanimously decided to transfer the Club’s headquarters from the Sportsmen’s Club. In the meantime new headquarters were to be inquired for.
[Signed and dated] F H Leaning Hon Sec [no date]
F W Knight [no date]
A meeting of the committee was held on Sunday January 21st 1934 at the Marine Hotel.
Present Mr F W Knight (who was elected chairman), Messrs Flack, Jones and Leaning.
Mr Leaning reported that HMS Ganges had replied to his letter of apology assuring him that they had no complaints to make.
The question of headquarters was again discussed, and as the Grand Hotel had not yet been approached it was decided to inquire there forthwith.
[Signed and dated] C Portnoi [no date]
A meeting of the committee was held on Sunday January 28th [1934] at the Marine Hotel.
Present:- Messrs Portroi (chairman), Knight, Jones, Flack, Harry and Leaning.
The minutes of the last meeting were read and confirmed.
It was proposed seconded and carried that the headquarters of the Club be transferred to the Marine Hotel. The chairman afterwards stated that he disagreed with this move.
The meeting closed.
[Signed and dated] F H Leaning Hon Sec 30/1/34
D H Jones [no date]
A meeting of the committee was held on Sunday September 2nd [1934] at the Marine Hotel.
Present:- Messrs Jones (chairman), Knight, Flack, Harry and Leaning.
The minutes of the last meeting were read and confirmed.
It was unanimously decided to hold the Annual General Meeting at 8.00 pm on Friday September 14th at the Marine Hotel.
Mr Knight suggested that the members of the committee should make an effort to be punctual. This was agreed.
The meeting closed.
[Signed and dated] F H Leaning Hon Sec 3/9/34
C Portnoi 16/9/34
Annual General Meeting [1934]
The Annual General Meeting was held on Friday September 14th 1934 at the Marine Hotel at 8.00 pm.
Present Messrs C Portnoi (elected chairman in the absence of the President, Capt Quick), S Flack, A K Pickering, D Harry, K A Winslade, L A White, F Weatherly, L A Knight, F W Knight, D K Jones, F H Leaning, S R Woodgate, S Dennis, M May and A V Gowers.
The minutes of the last Annual General Meeting were read and confirmed.
Letters were read from the President and from Sir John Pyms, expressing their regret at being unable to be present and wishing the club a successful season.
The Hon Secretary’s report was read and adopted. (Proposer Mr Flack; sec. F W Knight; c. unan.)
The Hon Treasurer’s report showed an excess of income over expenditure of £19:5:0, and this, when deducted from last season’s deficit of £25:0:2, left a net deficit of £5:15:2. The report was adopted. (Proposer Mr Flack; sec. Mr Woodgate; c. unan.)
Election of Officers for coming season:-
The following were elected.
President:- Capt A Quick p. Mr Portnoi
s. Mr Flack
Vice Presidents:- A list of 25 names re-elected p. Woodgate
en bloc, the remainder left s. Jones
to the committee for
investigation.
Hon Secretary:- F H Leaning p. Flack
s. Woodgate
Hon Treasurer:- D H Jones p. Leaning
s. F W Knight
Captain:- C Portnoi p. Flack
s. D Harry
Vice-captain:- S R Woodgate p. Jones
s. F Weatherly
Hon Team Secretary:- D Harry p. Flack
s. Woodgate
Hon Auditors:- Messrs Pike, Norfolk and Co p. Flack
s. Jones
Committee:- Messrs Portnoi, Woodgate, Leaning, Harry, Jones (ex-officio) and F W Knight (p. by Woodgate, sec. by Flack) after a ballot.
Shorts. It was proposed by L Knight and seconded by F W Knight that the Club should purchase some shorts for use in case of accidents during games. Carried unanimously.
Shirts. It was also decided that the Club should purchase some spare vests. Members should obtain vests from the makers.
Affiliation to the RFU. It was proposed by Mr Jones, seconded by Mr F Knight that the Club should apply for affiliation to the Rugby Union. Carried unanimously.
Headquarters. It was unanimously decided on the proposition of Mr Flack, seconded by Mr Woodgate, that the headquarters of the Club should be the ‘Marine Hotel’.
Conveyances and teas.
It was proposed by Mr Portnoi, seconded by Mr Woodgate and carried unanimously that each player in a home match should pay 6d. towards teas, and each player in an away match 1/6d. to the driver of the car in which he travelled.
A vote of thanks was accorded to the Chairman on the proposition of Mr Flack, seconded by Mr Harry.
In closing the meeting the Chairman thanked the officials for their support during the past season, and hoped that all members would pull together and make the coming season a successful one. He concluded with a tribute to Capt Quick, the President for his encouragement and support.
[Signed and dated] F H Leaning Hon Sec 16/9/34
A committee meeting was held on Sunday September 16th [1934] at the Marine Hotel.
Present:- Messrs Portnoi (chairman), Jones, Woodgate and Leaning.
The minutes of the last meeting were read and confirmed.
It was decided to try to arrange a combined practice game with Old Colcestrians on Saturday September 29th at home, also a practice on Saturday September 22nd.
The matter of purchasing shorts and shirts for the Club was left to the Hon Treasurer.
The Hon Secretary was instructed to write to Mr Kingsman and invite him to become a vice-president.
[Signed and dated] F H Leaning Hon Sec 17/9/34
S R Woodgett 30/9/34
A committee meeting was held on Sunday September 30th [1934] at the Marine Hotel.
Present:- Messrs S R Woodgate (in the chair), Portnoi, Jones, Harry, Knight and Leaning.
The minutes of the last meeting were read and confirmed.
It was decided to have the fixture cards printed without delay by Messrs Quick and Co also Club notepaper.
The Hon Treasurer was asked to obtain ½ dozen Club vests for the first match.
The team was then chosen for the first match, and the meeting closed with a vote of thanks to the chairman.
[Signed and dated] F H Leaning 30/9/34
C Portnoi 7/10/34
A meeting of the committee was held on Sunday October 7th 1934 at the Marine Hotel.
Present:- Messrs Portnoi (in the chair), Jones, Harry, Knight, Woodgate and Leaning.
The Hon Treasurer was asked to obtain half a dozen more vests for the Club.
The question of the Annual Dance was raised and it was suggested that this be held in November. The Hon Secretary was asked to enquire as to what bookings had been made for dances in that month.
The meeting terminated with a vote of thanks to the chair.
[Signed and dated] F H Leaning Hon Sec 8/10/34
S R Woodgett 14/10/34
A meeting of the committee was held on Sunday October 14th 1934 at the Marine Hotel.
Present:- Messrs Woodgate (in the chair), Jones, Harry, Portnoi, Knight and Leaning.
The minutes of the last meeting were read and confirmed.
The Annual Dance was again discussed and the Hon Secretary reported that as yet there were no bookings at the Grand Hotel. He was asked to enquire at the Town Hall.
The Hon Secretary was instructed to ask Mrs S A Flack for a quotation for a Club tie, royal blue stripes on a white ground.
The meeting terminated with a vote of thanks to the Chairman.
[Signed and dated] F H Leaning Hon Sec 15/10/34
S R Woodgett 21/10/34
A meeting of the committee was held on Sunday October 21st [1934] at the Marine Hotel.
Present:- Messrs Woodgate (in the chair), Portnoi, Harry, Jones, Knight and Leaning.
The minutes of the last meeting were read and confirmed.
The Hon Secretary reported that there were no bookings for dances at the Town Hall for November, but that there was a booking for a show on the 24th (dress rehearsal on the 23rd).
It was then proposed, seconded and carried that a Dance by held. Also that this be held on November 23rd at the Grand Hotel. The Hon Secretary was instructed to write to Lt Col Finch of the 1st Lancashire Fusiliers with a view to securing their band for the Dance, Mr Portnoi having stated that this band were a most efficient one and would be prepared to perform for a very reasonable figure.
The subject of the Club ties was again discussed. The Hon Secretary showed the meeting Messrs Pope and Smith’s quotation, and it was agreed to invite quotations from various other sources.
After a general discussion on the subject, the meeting closed with a vote of thanks to the chair.
[Signed and dated] F H Leaning Hon Sec 22/10/34
C Portnoi 28/10/34
A meeting of the committee was held on Sunday October 28th [1934] at the Marine Hotel.
Present: Messrs Portnoi (in the chair), Woodgate, Jones, Harry and Knight.
The minutes of the last meeting were read and confirmed.
The question of the Annual Dance was again raised, but as the Hon Secretary was absent, and the quotation from the bank of the 1st Lancashire Fusiliers was not available, it was decided to postpone the discussion.
The Hon Treasure reported that he had obtained a quotation for Club ties from Newsom’s and the matter was left over pending receipt of further quotations.
The meeting closed with a vote of thanks to the chairman.
[Signed and dated] F W Knight Deputy Hon Sec
29.10.34
S R Woodgett 4/11/34
A meeting of the committee was held on Sunday November 4th [1934] at the Marine Hotel.
Present:- Messrs Woodgate (in the chair), Portnoi, Harry, Jones, Knight and Leaning.
The minutes of the last meeting were read and confirmed.
A letter was read from the Grand Hotel refusing to book the room for the Dance until the account was settled. Mr Jones was asked to settle this account. It was suggested that the date of the Dance be altered to 30th November, but it was decided to adhere to the original date as fixed, namely the 23rd. A letter was read from the Band President of the Lancashire Fusiliers offering the services of the Band for £6:6:0 for 5 hours and £1:1:0 extra for each extra hour or part of an hour. It was decided to book the bank from 8.30 till 2.00 am. A letter was read from Mr E C Plumstead, Coach Proprietor, of Colchester, offering to supply a coach for the Band for £1:15:0. Mr Woodgate agreed to enquire in Colchester for other quotations.
The Hon Secretary was asked to arrange for the printing of the following:-
100 d.c. Posters
100 Invitation Cards
300 Tickets perforated and double-numbered.
All to be in the same style as last year.
It was decided to hold a meeting on Tuesday November 6th at the Marine Hotel at 8.45 to inspect the proofs.
Mr Stanley Flack was unanimously co-opted to the committee for the purposes of the Dance.
It was decided to approach Messrs ‘Superadio’ and enquire if they would advertise the Dance during the week of November 19th with their publicity van and display a poster on the van for £1 or under.
A discussion took place on the subject of Club ties. A motion that the tie be a white one with a thin blue stripe was lost, as was also a motion that it be the same with the addition of some device or lettering. It was eventually decided that the tie be white with a blue stripe of ‘lightning’ design.
The meeting closed with a vote of thanks to the chairman.
[Signed and dated] F H Leaning Hon Sec 5/11/34
S R Woodgett 2/12/34
A meeting of the committee was held on Sunday December 2nd 1934 at the Marine Hotel.
Present:- Messrs Woodgate (in the chair), Jones, Harry and Leaning.
The minutes of the last meeting were read and confirmed.
It was proposed seconded and carried that a Christmas Draw be held and run on the same lines as last year. It was agreed to secure as many prizes as soon as possible.
[Signed and dated] F H Leaning (Hon Sec) 5/12/34
F H Leaning Chairman 15/9/35
Annual General Meeting 1935
The Annual General Meeting was held on Friday, September 13th, 1935 at the Marine Hotel at 8.30 pm.
Present:- Capt A Quick (the President) in the chair. Messrs D H Jones, C Portnoi, D Harry, F H Leaning, S R Woodgate, L A Knight, R K Goddard, M Wood, F Weatherby, L A White, D V Knight, R Lewellen, D Lewellen and a ‘Clacton Times’ representative.
The minutes of the last General Meeting were read and confirmed.
The Hon Sec then read his report, saying that the Club played 23: won 7: lost 15 and drew 1. Points for [blank] against [blank].
The report was adopted (prop. Capt Quick sec. C Portnoi).
The Hon Treasurer’s report showed an excess of income over expenditure of £7:15:0. The Balance sheet showed a balance of £1:19:10 as against a deficit of £5:15:2.
Mr Jones pointed out that 2 years ago there was a deficit of about £25, so that the last 2 seasons had done a lot to pull the finances together. He was heartily congratulated on his report, which was adopted (prop. F H Leaning sec. L A Knight).
Election of officers:-
The following were elected:-
President:- Capt A Quick p. C Portnoi
s. Leaning
Captain:- Messrs Leaning (p. Portnoi, s. M Wood) and L A Knight (p. Leaning, s. White) were nominated, and after a ballot Mr Leaning was declared elected by 1 vote.
Vice Captain:- Mr L A Knight p. Weatherby
s. Woodgate
Hon Sec:- Mr F H Leaning p. Weatherby
s. L Knight
Hon Treasurer:- Mr D H Jones ` p. Leaning
s. Knight
Hon Team Sec:- Mr L A White p. Harry
s. Woodgate
Messrs Harry and Portnoi were elected to the committee.
Hon Auditors Messrs Pike Norfolk and Co p. Jones
s. Portnoi
Vice Presidents: the election of these was left to the committee.
Headquarters
It was carried unanimously that the HQ of the Club remain at the Marine Hotel. A
vote of thanks was accorded to Capt and Mrs Wombwell.
Levies
It was decided that charges for matches should be as before i.e. 6d. for home matches and 1/6d. for away matches.
Capt Quick congratulated the Club on a successful season, and wished all the members the best of luck for the coming season.
Vote of thanks were accorded to Messrs Pike Norfolk and Co, Mr Woodgate, who was vice-captain for the previous season but had since left the district, and all the officers.
Finally a vote of thanks to the chairman was proposed by Mr Portnoi and seconded by Mr Leaning, this being carried unanimously, and it was also carried unanimously that he should be presented with a club tie.
[Signed and dated] F H Leaning Hon Sec 16/9/35
L A White 18.9.36
A meeting of the committee was held on Sunday, September 15th, 1935, at the Marine Hotel at 6.30 pm.
Present:- Messrs Leaning (chairman), Jones, Harry, Knight and White.
The list of vice-presidents was examined and amended, and it was decided to invite certain gentlemen to become vice-presidents. The secretary was instructed to write to these gentlemen.
It was also decided to hold a practice on September 21st, also on September 28th.
[Signed and dated] F H Leaning Hon Sec 22/9/35
C Portnoi 6/10/35
A meeting of the committee was held on Sunday, October 6th [1935], at the Marine Hotel at 6.30 pm.
Present:- Messrs Portnoi in the chair, Jones, Harry, Knight and Leaning.
The minutes of the last meeting were read and confirmed.
A discussion took place concerning the Annual Dance, and after most of those present had stated their views, it was proposed by Mr Leaning and seconded by Mr Knight ‘that the question be left until later in the season’. An amendment proposed by Mr Portnoi ‘that it be decided then whether a dance be held or not’ found no seconder, and the proposition was put to the meeting and carried.
[Signed and dated] F H Leaning Hon Sec 7/10/35
D H Jones Chairman 24.11.35
A meeting of the committee was held on Sunday November 24th 1935, at the Marine Hotel at 6.30 pm.
Present:- Messrs Jones (in the chair), Harry, White, Knight and Leaning.
The minutes of the last meeting were read and confirmed.
A letter was read from the Ipswich Crusaders offering 5 new rugby vests (Bukta 7/- quality) for sale owing to the closing down of their club, their colours being identical with those of Clacton. It was agreed that the Hon Sec should write and offer £1 for the 5 vests.
[Signed and dated] F H Leaning Hon Sec 25/11/35
C Portnoi 5/1/36
A meeting of the committee was held on Sunday January 5th 1936 at the Marine Hotel at 6.30 pm.
The minutes of the last meeting were read and confirmed. Present:- Messrs Portnoi (in the chair), Jones, Knight, Harry and Leaning.
Mr D H Jones stated that he compelled to resign his office of Hon Treasurer as he was to take up a new appointment and would not be often in Clacton.
The committee reluctantly accepted his resignation, and the chairman, proposing a vote of thanks to Mr Jones for his good work, said that Mr Jones would be very much missed both as a player and an officer; he had done an immense amount of good work for the Club and the thanks of the Club were due to him. The committee wished him the very best of luck in his new appointment. The vote of thanks was carried unanimously.
Mr L A Knight was unanimously elected Hon Treasurer on the proposition of Mr Jones, seconded by Mr Leaning.
It was proposed by Mr Jones and seconded by Mr Knight that Mr Stanley Holmes the Member of Parliament for the Division should be approached and invited to become a vice-president. The motion was carried unanimously.
[Signed and dated] F H Leaning 6/1/36
C Portnoi 13/9/36
A meeting of the committee was held on Sunday September 13th 1936 at the Marine Hotel at 6.30 pm.
Present:- C Portnoi (chairman), D H Jones, D M Harry, L A White, F H Leaning and L A Knight.
The minutes of the last meeting were read and confirmed.
The question of Headquarters came up for discussion, and it was reported that there was a possibility that the Marine Hotel would be unable to undertake entertaining the Club owing to alterations.
It was decided to make enquiries, and left to the Hon Secretary to find out more definite details, and if the Marine Hotel could not entertain the Club, to approach Mr Dove of the Warwick Castle Hotel and also to enquire at other hotels, and to report to the committee.
The meeting then closed.
[Signed and dated] F H Leaning Hon Sec [no date]
D H Jones [no date]
Annual General Meeting 1936
The Annual General Meeting of the Club was held at the Marine Hotel on Friday September 18th 1936 at 8.30 pm.
Present:- Messrs L A White (who was elected chairman in the absence of the President), F Weatherby, R A Goddard, A K Pickering, G L Thomas, J B Leaning, E Johnson, A J Chequer, C Thomas, G E R Davey, C C Astwood, C Portnoi, D H Jones and D M Harry, also members of the Press.
The minutes of the last Annual General Meeting were read, and confirmed upon the proposition of Mr J B Leaning, seconded by Mr A K Pickering.
The Hon Secretary then read his report stating that the Club had played 16 matches during the past season, winning 6, losing 7 and drawing 3, six matches being cancelled. Points for 126: points against 108. He said that attendances had been regular and that there had been little trouble in raising teams. Of the 6 cancelled matches, 3 were scratched as a result of frost, 2 were scratched by opponents and only one through inability to raise a team.
The Hon Secretary said that Mr Jones had had to resign from the office of Hon Treasurer doing the season, his place being taken by Mr L A Knight. He thanked both these gentlemen for their services, also the President for his encouragement and support, all the officers, the Marine Hotel and Messrs Pike, Norfolk and Co. The report was adopted on the proposition of Mr Weatherby, seconded by Mr A J Chequer.
The Hon Treasurer then read his report, showing an excess of income over expenditure of £5:7:3. The income from members’ subscriptions was £12:6:6, as compared with £8:15/- for the previous season.
The balance sheet showed no creditors.
The report was unanimously adopted on the proposition of Mr F L Thomas, seconded by Mr Weatherby, and the Hon Treasurer was congratulated on an excellent report.
The following officers were elected for the 1936-37 season.
President:- Capt A Quick was unanimously p. Mr Weatherby
re-elected. S. Mr J B Leaning
Vice-presidents:- the election of these was left to the committee. This was proposed by Mr F K Leaning and seconded by Mr J B Leaning.
Captain:- Mr F H Leaning p. Mr L A Knight
s. Mr Weatherby
Vice Captain:- Mr L A Knight p. Mr J B Leaning
s. Mr F H Leaning
Hon Secretary:- Mr F H Leaning p. Mr F L Thomas
s. Mr L A Knight
Hon Treasurer:- Mr L A Knight p. Mr F Weatherby
s. Mr A K Pickering
Hon Team Secretary:- Mr L A White p. Mr F H Leaning
s. Mr F Weatherby
Committee:- The Captain, Vice-captain, Hon Team Secretary (all ex-officio) and
Messrs D H Jones p. Mr F H Leaning
s. Mr L A Knight
J B Leaning p. Mr F Weatherby
s. Mr C Portnoi
A K Pickering p. Mr C Portnoi
s. Mr D Harry
Hon Auditors:- Messrs Pike, Norfolk and Co p. Mr L A Knight
s. Mr D H Jones
It was explained that the Marine Hotel might possibly be unable, owing to structural alterations, to entertain the Club’s visitors, but that nothing in the way of definite information was available at present. It was therefore decided on the proposition of Mr Portnoi, seconded by Mr D H Jones that the matter be left in the hand of the committee.
It was proposed by Mr D H Jones and seconded by Mr C Portnoi ‘that, on the occasion of a home match, if over 6 members were present for tea they should pay 6d. per head; if less than 6 there should be no charge.’ This was carried unanimously.
The Captain asked for the whole-hearted support of his members in entertaining visiting teams.
The meeting closed with a vote of thanks to the chairman.
[Signed and dated] F H Leaning Hon Sec 20:9:36
E M Leaning 10/9/37
A meeting of the committee was held at the Marine Hotel on Sunday September 20th 1936 at 6.30 pm.
Present:- Mr D H Jones (chairman), L A White, L A Knight, A K Pickering, J B Leaning and F H Leaning.
The minutes of the last meeting were read and confirmed.
The list of vice-presidents was reviewed, certain names being removed, the remainder being re-elected, and certain names being suggested for new vice-presidents. These were agreed, and the Hon Secretary was instructed to write to them.
No further information being forthcoming as to the alterations to the hotel, the question of headquarters was again left to the next meeting.
The Hon Treasurer was authorised to obtain a new ball for the first match the cost being left to his discretion.
It was decided to send cards to all members for the practise to be held on Saturday September 26th 1936.
[Signed and dated] F H Leaning Hon Sec 21:9:36
D H Jones 3-1-37
A meeting of the committee was held on Sunday January 3rd 1937 at the Marine Hotel at 6.30 pm.
Present:- D H Jones (chairman), L A White, A H Pickering, J B Leaning and F H Leaning.
The minutes of the last meeting were read and confirmed.
The Captain and Hon Secretary, Mr F H Leaning announced that he was compelled to resign from both posts as he was leaving the town for some time. Mr Leaning said that he had greatly enjoyed doing what he could for the Club during his years as secretary and as captain during the 1935/36 season and the first half of the present. The committee accepted the resignation and after a few kind words of thanks and appreciation a vote of thanks was proposed by the chairman to Mr Leaning for his services and this was carried unanimously.
Mr L A Knight was unanimously elected Captain. Proposed by Mr F H Leaning, seconded by Mr Pickering.
Mr L A White was elected unanimously as Vice Captain in Mr Knight’s place, proposed by Mr J B Leaning, seconded by Mr D K Jones.
Mr J B Leaning was unanimously elected Hon Secretary, proposed by Mr A H Pickering, seconded by Mr L A White.
A place being left vacant on the committee, Mr J Hollingshead was unanimously elected a member of the committee, proposed by Mr D H Jones, seconded by Mr J B Leaning.
Sausage Supper. It was proposed by Mr D H Jones, seconded by Mr L A White and carried unanimously that a sausage supper be held at the Marine Hotel on Saturday January 30th next on the occasion of the visit of the 7th Field Co. Royal Engineers, details to be decided later. Mr Jones said that the Engineers had been told of the intended supper and had every intention of attending.
Wreaths:- The committee on the proposition of Mr A H Pickering, seconded by Mr L A White, unanimously confirmed the action of the Hon Secretary and Hon Treasurer in obtaining and paying for wreaths (2) at 10/6 each for the Armistice Day Service and for the funeral of the late Capt A Wombwell OBE.
The meeting closed with a vote of thanks to the chairman.
[Signed and dated] J B Leaning 4:1:37
D H Jones 17.1.36 [?]
A meeting of the committee was held on Sunday January 17th 1937 at the Marine Hotel at 6.30 pm.
Present:- Messrs D H Jones, J Hollingshead, L A White, L A Knight and J B Leaning.
The minutes of the last meeting were read and confirmed.
Sausage Supper. After making enquires of the management of the Marine Hotel it was proposed by Mr J Hollingshead, seconded by Mr L A White and carried unanimously that the charge for the Clacton members should be 3/- a head. It was decided that after the Marine Hotel had been paid, the balance should be used for providing beer. Details and arrangements to be left to the secretary.
The meeting closed with a vote of thanks to the chairman.
[Signed and dated] J B Leaning 20.1.37
D H Jones 7-2-37
A meeting of the committee was held on Sunday February 7th 1937 at the Marine Hotel at 6.30 pm.
Present:- Messrs: D H Jones (chairman), J Hollingshead, L A Knight, L A White and J B Leaning.
The minutes of the last meeting were read and confirmed.
The Team Secretary and Vice-Captain. Mr L A White announced that he was compelled to resign the former post owing to pressure of work, and an approaching examination. As Mr White was still a member of the committee by reason of his office of vice-captain, the election of a new Team Secretary would entail having one more member on the committee than was mentioned in the rules of the Club; on the proposition of Mr L A White seconded by Mr D H Jones it was decided that there be an extra member of the committee for the remainder of the present season, and Mr G L Thomas, proposed by Mr L A White and seconded by Mr L A Knight was unanimously elected Team Secretary.
A vote of thanks to Mr L A White for his many services to the Club was proposed by Mr L A Knight, seconded by Mr J B Leaning and carried unanimously.
Sausage Supper. The cancellation of the supper to be held on January 30th was confirmed, and it was decided on the proposition of Mr J B Leaning seconded by Mr D H Jones that a supper be held on March 13th on the occasion of the visit of the 7th Field Co Royal Engineers. Details and arrangements to remain as before.
The meeting closed with a vote of thanks to the chairman.
[Signed and dated] J B Leaning Hon Sec 9.2.37
D H Jones 28-2-37
A meeting of the committee was held on Sunday February 28th 1937 at the Marine Hotel.
Present:- Messrs D H Jones (chairman), G L Thomas, L A White, L A Knight, J Hollingshead and J B Leaning.
The minutes of the last meeting were read and confirmed.
The question of a dance was raised and it was decided on the proposition of Mr L A Knight and seconded by Mr G L Thomas that the secretary should make enquiries at Glengariff Hotel and submit the results to the committee at the next meeting, when it would be decided whether or not to hold a dance.
On the proposition of Mr J B Leaning seconded by Mr J Hollingshead it was decided that the Sausage Supper to be held on March 13th 1937 should be confined to members and ex-members of the Club.
The meeting closed with a vote of thanks to the chairman.
[Signed and dated] J B Leaning Hon Sec 2.3.37
D H Jones 7.3.37
A meeting of the committee was held on Sunday March 7th 1937 at 6.30 pm at the Marine Hotel.
Present:- D H Jones (chairman), J Hollingshead, A H Pickering, L A Knight, G L Thomas, L A Knight (?), L A White and J B Leaning.
The minutes of the last meeting were read and confirmed.
The secretary read the results of his inquiries at Glengariff Hotel re a dance and Mr J Hollingshead proposed that a dance be held. The proposition was seconded by Mr A H Pickering, but upon it being put to the meeting, it was defeated by a majority of two votes.
The meeting closed with a vote of thank to the secretary and chairman.
[Signed and dated] J B Leaning Hon Sec 8.3.37
D H Jones 29-8-37
A meeting of the committee was held on Sunday August 29th 1937 at 8.30 pm at ‘Thornhill’ Arnold Road.
Present:- D H Jones (chairman), G L Thomas, L A Knight, L A White and J B Leaning.
The minutes of the last meeting were read and confirmed.
It was decided to hold the Annual General Meeting on 10th September at 8.30 pm at the Marine Hotel on the proposition of L A White seconded by L A Knight.
The meeting closed with a vote of thanks to the Chairman and also to Mr Knight for allowing the meeting to be held at his house.
[Signed and dated] J B Leaning Hon Sec 29.9.37
J Hollingshead [not dated]
Annual General Meeting 1937
The Annual General Meeting of the Club was held at the Marine Hotel on Friday September 10th 1937 at 8.30 pm.
Present:- Messrs E M Leaning (who was elected chairman), J Griffiths, R H Goddard, J Kerry, H Coe, R Lewellen, S R Woodgett, F H Leaning, D H Jones, A H Pickering, K Canler, T Charnock, R Bonniface, A J Chequer, A Cox, E Johnson, R Burgess, W J Raby, L A White, L A Knight, J B Leaning, F Weatherley, E Astwood and members of the Press.
The minutes of the last Annual General Meeting were read, and confirmed upon the proposition of Mr G L Thomas [not listed above as being at the meeting!] seconded by Mr L A White.
Letters were read from the President and Mr Barnshaw (on behalf of Mr Stanley Holmes) in which they said they regretted that they could not attend and wished the club success in the coming season.
The Hon Secretary then read his report stating that the past season had been particularly successful, as, out of 21 matches played, 11 were won, 8 lost and 2 drawn. No difficulty had been found in raising teams. The Hon Secretary went on to say that the scoring had been evenly distributed among the players, and spoke highly of their unselfishness, especially with regard to the halves, Messrs L A White and W J Raby, the latter of whom played for the Eastern Counties Wanderers in a trial match.
Clacton also put up a very creditable performance in the seven-a-side tournament at Colchester, reaching the semi-final.
The Secretary mentioned with regret the death’s of two of the Club’s vice-presidents, Capt Wombell and Mr Henry Foyster and said how much they would be missed.; and finished his report by thanking the committee, Mr L Knight, Mr F H Leaning, Mr L A White and Mr G L Thomas for the help they had given him during his term as secretary. On behalf of the Club he also thanked the President, the Vice-Presidents, Mrs Wombell and the staff of the Marine Hotel, Mr Cecil Portnoi and all those who had helped in any way. The report was adopted on the proposition of Mr L A White seconded by Mr R Burgess.
The Hon Treasurer then read his report stating that the Club’s expenditure exceeded its income by 10/10d., but that it owed nothing and had various monies owed to it, which were debts of long standing and would have to be written off if they were not forthcoming during the present season. After explaining various items in the accounts the Treasurer proposed a vote of thanks to the Club’s Hon Auditors, Messrs Pike Norfolk, which was seconded by Mr H B Leaning.
The report was adopted on the proposition of Mr A H Pickering seconded by Mr D H Jones.
The following officers were elected for the 1937-1938 season:-
President:- Capt A Quick was again unanimously re-elected on the proposition of Mr J B Leaning seconded by Mr A J Chequer.
Vice Presidents Left to the committee on the proposition of Mr L A White seconded by Mr L A Knight.
Captain:- Mr L A Knight p. Mr L A White
s. Mr G L Thomas
Vice-Captain:- Mr L A White p. Mr F Weatherly
s. Mr W J Raby
Hon Secretary:- Mr D H Jones p. Mr A J Chequer
s. Mr F Weatherly
Hon Treasurer:- Mr L A Knight p. Mr J B Leaning
s. Mr J Kelly
Hon Team Secretary:- Mr G L Thomas p. Mr L A White
s. Mr L A Knight
Committee:- Captain, Vice-Captain, Hon Secretary, and Hon Team Secretary (all ex-officio) and
Messrs. J B Leaning p. Mr L A White
s. Mr G L Thomas
J Hollingshead p. Mr L A Knight
s. Mr D H Jones
Hon Auditors:- Messrs Pike Norfolk and Co p. Mr L A Knight
s. Mr D H Jones
The subject of a referee was mentioned and it was decided to write to Mr C V G Haynes to see if he would be willing to ref home matches.
The meeting closed with a vote of thanks to the chairman who said how pleased he had been to preside, and wished the Club every success in the coming season.
[Signed and dated] J B Leaning for Hon Sec D H Jones
11.9.37
R W A Wombwell [not dated]
A meeting of the committee was held on Sunday 19th September 1937 at 6.00 pm at the Marine Hotel.
Present J Hollingshead (chairman), L A Knight, L A White, G L Thomas, J B Leaning and D H Jones.
The minutes of the last meeting were read and confirmed.
It was decided to hold a practice match on Saturday 25th September and the Hon Team Secretary was instructed to send match cards to all members.
The Hon Treasurer was authorised to purchase a new ball and also a supply of Club vests.
The list of Vice Presidents was reviewed, certain names being removed, the remainder being re-elected. Certain names were suggested for new Vice Presidents, these were agreed and Mr Knight and the Secretary were instructed to get into touch with them.
The Secretary was instructed to place an order for Club notepaper with Messrs A Quick and Co Ltd.
The meeting closed with a vote of thanks to the Chairman.
[Signed and dated] D H Jones 19-9-37
J Hollingshead 2-10-37
A meeting of the committee was held at the Marine Hotel on Sunday 3rd October 1937 at 6-30 pm.
Present:- J Hollingshead (chairman), L A Knight, L A White, G L Thomas, J B Leaning and D H Jones.
The minutes of the last meeting were read and confirmed.
It was proposed by Mr Jones, seconded by Mr Leaning and carried unanimously that the following should be elected Honorary Life Vice-Presidents in appreciation of their hard work for the Club:- Cecil Portnoi Esq., F H Leaning Esq., F W Knight Esq., and S R Woodgett Esq.
It was proposed and carried unanimously that wedding presents should be purchased for Mr R Burgess and Mr S R Woodgett. The Hon Treasurer was authorised to make a collection from members for this purpose.
The meeting closed with a vote of thanks to the chairman.
[Signed and dated] D H Jones Hon Sec 3-10-37
J Hollingshead 21-11-37
A meeting of the committee was held at the Marine Hotel on Sunday 21st November 1937 at 6.30 pm.
Present: J Hollingshead (chairman), L A Knight, L A White, G L Thomas, J B Leaning and D H Jones.
The minutes of the last meeting were read and confirmed.
Mr J Hollingshead stated that he was compelled to resign from the committee as he was taking up a new position and would not be often in Clacton. The committee reluctantly accepted his resignation, and Mr White in proposing a vote of thanks to Mr Hollingshead for his good work, said that he would be very much missed both as a player and a committee man. The Club wished him every success in his new appointment. The vote of thanks was carried unanimously.
After a discussion, in which the names of Messrs Burgess, Harry, Portnoi and Raby were mentioned, Mr R N Burgess was elected to the committee on the proposition of Mr White, seconded by Mr Thomas.
The meeting closed with a vote of thanks to the chairman.
[Signed and dated] D H Jones Hon Sec 21-11-37
L A White Chairman [not dated]
A meeting of the committee was held at the Osborne Hotel on Sunday 11th September 1938 at 8.00 pm.
Present L A White (chairman), L A Knight, R N Burgess, J B Leaning, G L Thomas and D H Jones.
The minutes of the last meeting were read and confirmed.
After some discussion, it was proposed by Mr Leaning and seconded by Mr Thomas that the Annual General Meeting of the Club be held at the Marine Hotel at 8.30 pm on 23rd September 1938. This was carried unanimously.
The Secretary was instructed to get into touch with Captain Quick, or failing him, Mr T Elliott in order to ask them to take the chair at the meeting.
It was agreed to leave the question of Headquarters for the coming season to the new committee; the old committee in the meantime to make enquiries in various places.
The meeting closed with a vote of thanks to the chairman.
[Signed and dated] D H Jones Hon Sec 11-9-38
R N Burgess Chairman 2/4/39
[This is the last meeting recorded in the minute book. It has been countersigned by R N Burgess as chairman on 2.4.39, but there is no other record]
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