General Rules
Here are some general rules that apply throughout the application form:
- Write clearly in CAPITAL LETTERS using black ink and place only one letter or number in each box. Leave a blank box as a space between words. Do not write anything outside the boxes on any part of the form, including the front page
- If any of the fields are not relevant to your particular application, please leave them blank. Do not strike through any of the sections or state that a field is ‘not applicable’ or ‘N/A’.
- If you make a mistake when choosing one of the X boxes, place a cross in the correct box and circle it. If you make a mistake when writing in your details, put a line through the mistake and, if enough empty boxes remain in that field, write the correct information starting in the next available text box to the right. If there is not enough space, you must include the information instead on an official continuation sheet. Continuation sheets can be downloaded from the CRB website at www.crb.homeoffice.gov.uk/continuation . You should include the application form reference number (located on the front of the form) along with your name and date of birth on the continuation sheet to ensure that it can be matched up to your form.
- As an applicant, you must complete all of the mandatory information – that is, the fields marked in yellow - in Sections a, b, c, d and e and all other fields that are relevant to your application. If you answer ‘yes’ to any of the mandatory fields marked in yellow, you must then go on to complete the rest of the details requested. Please be aware that, if any required information is missing, your form will be rejected and your application delayed.
Section a - applicant’s details
Section ‘a’ requires you, the applicant, to record your full name, gender, date and place of birth and other information relating to your personal documentation. You will also be asked by the Registered Body, via your Club Safeguarding Officer, to provide original documentation to confirm many of the details you provide in this section.
[a1] TITLE:
Place an X in the box against your title. If your title is not listed don’t cross any of the boxes but instead write your title in the space provided.
As crossing the ‘Mrs’ box tells us that you are married, we will need to see your maiden name later on in the form as part of your ‘other name’ combinations. This, of course, is the case for anyone that is or has been married.
[a2-3] FULL NAME:
Write your current name in full, including your surname and all your forenames, even if you don’t use them regularly.
[a4-13] OTHER NAMES:
Next, you must tell us if you have ever been known by any other names – this includes surnames and forenames. This could be through marriage, civil partnership, divorce, deed poll or for any other reason.
If you have used other names, you must cross the ‘yes’ box against a4 and then provide us with all the combinations of both your forenames and surnames that you have used.
These fields work in groups of three, a5 to a7, a8 to a10 and a11 to a13. Make sure that with each surname you provide you also include the forename or forenames that you used with that surname, and the dates between which you used each of these name combinations. As indicated by the lettering in the boxes MMYYYY, the dates in this section should be provided using the month and the full year.
If any of these pieces of information are missing, your form will be rejected and your application delayed.
[a14] DATE OF BIRTH:
As with any date fields on the form, the date of birth boxes indicate the format that you need to use when supplying this information. In this case, begin with the day first, followed by the month and then the year in full. For example, if you were born on 29th March 1968, you would place ‘29’ in the ‘D’ boxes and ’03’ in the ‘M’ boxes, followed by the year of your birth in full, ‘1968 in the ‘Y’ boxes. Please take a careful look at the format required before you write in any date fields.
[a15] GENDER:
Place an X against your gender.
[a16-17] PLACE OF BIRTH – TOWN & COUNTRY:
Provide both the town and the country in which you were born, these details must match those found on your birth or adoption certificate.
[a18] EMAIL ADDRESS:
Please provide us with your email address if you have one. Although you don’t have to include this information, it is useful as we may email you if we need to contact you about your application. This must also be written in capital letters.
[a19] CONTACT TELEPHONE NUMBER:
You don’t have to provide us with a contact telephone number, but it is helpful if you do include either a mobile number or a landline, including the area code (for example 0121), as we may use this if we need to contact you about your application.
The remaining fields in section a relate to your personal documentation, including your National Insurance number, driving licence, passport and registrations with the ISA and the Scottish Vetting and Barring Scheme. You must indicate if you have any of these by placing a cross in the respective boxes.
If you don’t have the document or number being requested, just put a cross in the respective ‘no’ box and move on to the next question.
If you place a cross against one of the ‘yes’ boxes you must then also provide the details requested about that particular document. Please take care whilst filling in these details and make sure that you provide the correct information as it appears on the relevant document.
If you have indicated that you hold a driving licence or a passport, you must produce the originals for the Club Safeguarding Officer to confirm the details you have provided on your application form. The UK photocard driving licences are only valid with the paper counterpart, so both parts must be produced. We do not need to know about foreign driving licences. Please only tell us about a valid driving licence from England, Wales, Scotland, Northern Ireland, the Isle of Man or Jersey.
Section b – current address
Sections b and c of the application form ask you for details of your five-year address history.
Provide the address where you are currently living in section b. This will be where we will write to you and send the results of your CRB check.
If the first part of your address is fairly lengthy you may split it across the two lines of boxes in section b32. Remember to leave an empty box between each word.
Please ensure that you provide a complete address. The only field that is not mandatory is the county (b34).
The country field is mandatory. If you are a resident of the United Kingdom you must write the words UNITED KINGDOM in b36 and provide your postcode in b35In b37 put the month and year that you moved into this address.
Section c – other addresses
If you have not lived at the address entered in Section b for at least five years, you must provide all the other addresses you have lived at going back a full five years from the date you are filling in the form.
There must be no gaps in your address history otherwise this will prevent your application form from being processed.
If you have lived overseas during this period, please include these addresses.
There is space on the form to record up to two additional addresses. Please start with your most recent address and work backwards from there. A complete address is required and, as with section b, the ‘county’ field is not mandatory.
You must also include the dates that you lived at each address. Please ensure that there are no gaps in your address history when you are supplying these dates. This means that the month and year that you left one address will ideally match the month and year that you moved into the next address.
Section d – apply for registration with ISA
Due to the Government review of the ISA scheme, please leave boxes 50 to 54 blank.
Section e – declaration
Once you have filled in all parts of sections a, b, c and d that are required for your application, you must fill in section e before taking your form back to the Club Safeguarding Officer.
[e55] CRIMINAL RECORD:
Place an X in the relevant box to indicate if you have ever been convicted of a criminal offence or received a caution, reprimand or warning. This will enable the CRB to identify the correct records and will ensure that CRB disclosures are accurate. This section relates to ANY criminal record, including those that may be deemed spent.
[e56-57] DECLARATION:
Before signing the form, you must read the declaration. If you agree that the information you have provided in the application is complete and true, sign the form. Please ensure that your signature is contained within the box provided and then date the form.
RFU.com 
Search
