OXFORDSHIRE RUGBY FOOTBALL UNION Ltd.,
GENERAL MEETING, 6 JULY 2010 8.00pm
AT GOSFORD AB’s RFC
Present: K Bumpass(ORFU),V Murphy(ORFU), P Murphy(RFU,ORFU, Abingdon), G Ogle(ORFU), Rob Walsh(Chinnor), Tony Cooke(Henley), Pat Hall (Witney), Nick Cole (Banbury), Brian Bumpass (ORFU), Duncan Nicholl (Grove), Kevin Robinson (ORFU), Clark Friend (OSRFR),D Bosley(ORFU, Harwell), J Bosley (ORFU Harwell), Colin Baldwin (ORFU), Steve Coogan (Alchester), Tim Stevens (Littlemore & Oxford University), Andy Rolfe (Didcot & Referees), Paddy Gregan (ORFU), Tom Abernethy (Bicester), Tim Lawson (ORFU), Victors Hughes (Oxford), Brian Kentish (Blue Boar), John Potter (Grove), Patrick Parry Okenden (VP), Rita Murphy (ORFU), Peter Stone (Oxford), Richard Tyrell (Oxford), Dave Eustace (GABRFC), Peter Phillips (Harwell), Kevin Lewis (Harwell), Wendy Widdows (Harwell), Chris Widdows (Harwell),
1. Apologies: Dennis Robbins (VP)
2. Acceptance of last minutes – Proposed by Paul Murphy and Seconded by Graham Ogle.
3. Matters Arising - None
4. Election of Sub-Committee Chairmen
Finance Vince Murphy
Governance Brian Bumpass
CBRDP Kevin Robinson
Competitions Doug Bosley
Playing Colin Baldwin
Community Rugby Nick Cole
Marketing TBC
Nominations were put forward by the Executive Board and seconded by Rob Walsh.
5. County Cup/Shield Draw
The format of the County Cup and Shield had previously been discussed at the Executive Meeting and Henley 1st will be accepted into the Cup and a seeding policy will be in place so that there is no mismatch of games ie Level 7 being drawn with Level 4. DB put it to the meeting for a possible 3-tier system for the following seasons be discussed. It was generally felt that this was a good idea although at present it would be 3 teams short to make it work viably. TS (University) reported that the University had pulled out of the Bucks Cup and were looking at Saturday/Sunday fixtures and this would give them an opportunity to test in the County and reiterated that this would not be used as a Blues fixture but would be a Greyhounds team. CF (Referees) asked if there were any concerns regarding Henley and it was felt that there would be no concerns as the standard between the two levels 4/5 were minimal. PH (Witney) suggested the idea be taken back to the individual Clubs for discussion and would be put on the agenda for the next General Meeting in November. Accepted.
The Draw took place as follows –
Cup
1st Round Chipping Norton -v- Grove
Wallingford -v- Witney
Banbury -v- University Greyhounds
Brookes University -v- Oxford
Shield
1st Round Didcot -v- Abingdon
Gosford All Blacks -v- Littlemore
2nd Round Didcot/Abingdon -v- Wheatley
Faringdon -v- Gosford All Black/Littlemore
Alchester -v- Bicester
Blue Boar -v- Harwell
Dates for matches are as follows:
Cup
1st Round 6 November 2010
Quarter Finals 12 February 2011
Semi Finals 26 February 2011
Shield
1st Round 6 November 2010
2nd Round 27 November 2010
Semi Finals 22 January 2011
DB emphasized that all games had to be played on the due dates and matches not played would be dealt with very seriously. Clubs could arrange to play on the Saturday by mutual consent but the cup organisers must be advised of any change well in advance.
6. ERCA
CB reported that ERCA had been reforming their remit as the aim of the Group had centred on 1st Divison and National Leagues and less on lower leagues. Questions/comments can be put forward to ERCA and they can refer to the RFU if necessary. ERCA AGM to be held on Sunday 11 July with Martin Thomas (Chairman of the Management Board), Andrew Scoular and Rob Udwin attending.
7. County Conferences/Training Reports
Written reports were made available in the AGM Pack.
VM reported that the Oxfordshire Club Treasurers Conference was well attended with a useful exchange of ideas. Issues surrounded the Incorporation and CASC. There were some issues with Junior & Minis seeing themselves as separate entities within Clubs and discussions took on the best way to amalgamate the two – this will be discussed again as an agenda item at the General Meeting in November. VM also reported that due to good diligence the County were in a good financial position and the Executive had agreed to award each Club up to £500 towards the costs of Club items ie shirts, repairs, equipment etc upon receipt of a valid invoice/receipt. This will be a one off payment.
BB reported on the Disciplinary Conference and thanked all the Clubs for their support. It was anticipated that another conference would be held in the early part of the 2010/11 season. The National Disciplinary Conference will take place on the 16-18 July with 4 representatives from Oxfordshire. It was hoped that the County would work more with the Referees Society to get channels of communication going on a regular basis. CRB Registration – the ISA Regulation had been suspended and the CRB registration form had been amended.
8. Cancellation of games
CB reported that Oxford had written to the Executive with regard to a match where they had organized a VP lunch prior to the game and the opposition had cried off leaving them with expenses incurred – CB asked the floor for their views on what sanctions should be made against the Club crying off and how this could be implemented. CB was asked if a precedent was set elsewhere and this is to be investigated. It was agreed that Clubs crying off at the last minute is not acceptable and some form of compensation should be made to the Home team. The discussion was inconclusive owing to the wide variation of circumstances.
9. Club Facilities, VP Lunches, Funding and Coaching
Club facilities and Club funding had been covered previously in the AGM Agenda.
Club Lunches – The Executive had agreed to sponsor 4 Club VP lunches next season and requests had already been received.
Coaching by Brian Ashton at Abingdon School – this was well attended with 45 coaches and feedback has been responsive. It was felt that there was a problem with tackling and scrummaging and that this is something to be looked at if the process is to be repeated.
Terms of Reference – this was contained within the AGM pack. PG reported that this would be kept under review and could be used as a template by Clubs if they wished to do so. PH (Witney) proposed the adoption of the Terms of Reference and this was seconded by TS (Littlemore & University). This was carried by a Vote of Hands.
10. Any Other Business
PH (Witney) reported that Witney had applied for Rugby Task Force Weekends and had been awarded £250 which they used to buy decorating materials and lunch and a workforce of 25-29 volunteer who turned up at the Club over a weekend to undertake decoration – he asked whether the £500 donation from the ORFU could be used in this way or towards cost of coaching courses.
TS (University) informed the meeting that the Major Stanleys match would revert to a 3.00 pm kick off and asked for suggestions on how to improve the event. There was also an idea to reintroduce the Town and Gown fixture on the 21 November as a warm up game to the Varsity match played in December.
CF (Referees) reported that a new appointments system had now been introduced.
There being no other business the meeting closed at 8.55 pm
OXFORDSHIRE RUGBY FOOTBALL UNION
ANNUAL GENERAL MEETING
6TH JULY 2010 – 7.30 PM AT GOSFORD ALL BLACKS RFC
Present: C W Baldwin (ORFU, Chairman); Ken Bumpass (ORFU Sec.); Tony Cooke (Henley); Brian Kentish (Blue Boar); Nick Cole (Banbury & ORFU); Brian Bumpass (ORFU); Vince Murphy (ORFU); Kevin Robinson (ORFU); Graham Ogle (ORFU); Duncan Nicholl (Grove); Pat Hall (Witney & VP’s); Tim Stevens (Littlemore & OURFC); Rob Walsh (Chinnor); Dave Eustice (Gosford All Blacks); Bob Mitchelmore (Banbury); Steve Coogan (Alchester); Andy Rolfe (Didcot & Referees); Paddy Gregan (ORFU); Tom Abernethy (Bicester); Tim Lawson (ORFU); Victor Hughes (Oxford); Clark Friend (OSRFR); Jenny Bosley (Harwell and ORFU); John Potter (Grove); Patrick Parry Okenden (VP); Paul Murphy (Abingdon); Rita Murphy (Minutes Secretary); Peter Stone (Oxford); Richard Tyrrell (Oxford); Peter Phillips (Harwell); Kevin Lewis (Harwell); Wendy Widdows (Harwell); Chris Widdows (Harwell); Doug Bosley (Harwell & ORFU).
Apologies: Dennis Robbins (VP); Keith Latham (Oxford Harlequins); Kevin Honner (Oxford)
Meeting started at 7.30 pm.
1. Minutes of the last Annual General Meeting 7th July 2009 – minutes adopted and proposed by Paddy Gregan and seconded by Brian Bumpass.
2. Matters Arising – None
3. The Presidents Report
CB congratulated the following for their success in the season:
Banbury RFC and Witney RFC for promotion to Level 6
Oxford RFC for promotion to Level 7
Henley III for winning BB&O 2 South
Oxford for successfully celebrating their Centenary year
Banbury on Club Mark of the Year Award
Various seminars had been arranged during the season namely Treasurers, Disciplinary and Rugby 1st Training all of which were well attended and well received.
Facilities and funding – the significant development in 2009/10 was at Abingdon RFC who now have a new pitch and floodlights which will be opened on the 18th September 2010.
The U20’s have been rekindled and have done well, beaten by only 1 point at Dorset & Wilts. CB reported that there had been problems with players committing to playing for the County this season and he asked all Clubs to identify suitable players for the coming season and contact him direct with names. Players should be able to commit to all County matches and will not be considered unless they are fully able to do so.
Congratulations went to Paul Murphy who had been elected as Junior Vice President of the RFU for the coming season leading to President in season 2012/13. This is a great honour not only for Paul himself but also for the County.
Funds will be made available to all Clubs up to a maximum of £500 and this will be covered by VM in the Clubs meeting following the AGM.
Following on from the successful Rugby World Cup Trophy visit to Oxfordshire in 2003 at The Dilraj Restaurant in Abingdon it has been decided to hold another similar event again at The Dilraj in October 2010 as a Value the Volunteer event and to celebrate PM election to JVP. Each Club, Referees Society, VP Society will have 4 invitations to this event and details will be sent out to all Clubs early next season.
Adult Player Registration- Cleanse of Rugby First Data – all Clubs should ensure that this is completed by the end of August deadline
CB reported that he had enjoyed his two years as President and thanked all the Clubs for their hospitability and help during this time.
4. County Awards
Individual Awards –
Rob Walsh (Chinnor) – County Badge
Malcolm Thomas – County Badge
Steve Wheeler – County Badge
Paddy Gregan (ORFU) – County Badge (awarded in 2009 but not presented)
Doug Bosley (Harwell) – County Badge (awarded in 2009 but not presented)
Ken Bumpass (ORFU) – County Awards Tie
Doug Bosley (Harwell & ORFU) – County Awards Tie
RFU League Competition Shields –
Witney RFC for promotion to SW!
Henley III – BB&O 2 South
The Presidents Shield was awarded to Alchester RFC for their outstanding achievements over the last two seasons achieving a win in the Southern Counties Vase, second in the South West Cup and winning the Oxfordshire K.O. Shield at Iffley Road.
CB presented the County K.O. Cup to Chinnor after having received it back from the previous winners albeit rather late.
CB finished by handing over the Chair to Doug Bosley as incoming President wishing him well for his term in office.
5. Election of Officers for the year 2010/11
Nominations received from the Executive Board before 31st May 2010 –
President Doug Bosley
Chairman Colin Baldwin
Honorary Secretary Ken Bumpass
Honorary Treasurer Vince Murphy
RFU Representative Paul Murphy (already elected March 2010)
Proposed by ORFU Executive and Seconded by Pat Hall
6. Next Seasons Meeting Dates
Tuesday 2nd September 2010 Executive
Tuesday 2nd November 2010 Executive
Tuesday 16th November 2010 FAGM and General Meeting
Tuesday 14th December 2010 Executive
Tuesday 4th January 2011 Executive
Tuesday 15th February 2011 Executive
Tuesday 15th March 2011 General Club Meeting and RFU Rep Vote
Tuesday 10th May 2011 Executive
Tuesday 21st June 2011 Executive
Tuesday 5th July 2011 AGM and General Meeting
7. Tony Cooke thanked the Executive for all their hard work over the past year.
There being no further business the meeting closed at 8.00 pm
OXFORDSHIRE RUGBY FOOTBALL UNION LIMITED
EXECUTIVE MINUTES 12th JANUARY 2010
At The Holiday Inn, Peartree Roundabout
Present: C W Baldwin, K Bumpass, Nick Cole, Paul Murphy, Paddy Gregan, Doug Bosley, Rita Murphy
1. Apologies: Kevin Robinson, Brian Bumpass, Vince Murphy
2. Acceptance of last minutes
Proposed by Doug Bosley and seconded by Paddy Gregan
3. Matters Arising –
No matters arising
4. Structure and Terms of Reference –
PG circulated notes of Terms of Reference for confirmation on various points.
a) Officers are accountable to General Committee
b) Agreed GC should have power to amend/vary reserved/delegated powers
c) Committee terms of Reference – Agreed
d) Meetings specified should be ‘not less than THREE per year and in the case of the Executive ‘not less than SIX per year’
e) Community Rugby Task Group – no nominee
Marketing – Agreed to add web functions including Rugby First. Merchandising to stay with KR
Governance – delete reference to committee looking after management of competitions – this is stand alone Competitions Committee
RDP and Community Group – it was agreed that a Community Rugby Co-Ordinator role should be considered for the future – job description to be created.
Final draft of ToR to be done by June Executive meeting for approval at AGM.
5. Changes to Community Rugby
PM circulated notes on converting the RDO role to a Club Services officer from 2010/11 season.. RDO currently has 18 Clubs within the County. With the proposed changes this will increase to around 25 with the addition of some Clubs within the Berkshire Constituency. Consultation meeting to take place on the 15th February at Newbury RFC where questions will need to be raised re, priorities, workplans, split of funding etc. RDO’s meet within the next few days to discuss changes with RFU executive staff. CB, PM and NC will attend Consultation meeting. A list of questions to be formulated by e-mail as preparation prior to the meeting
Action Plan for 2009/2010 requested by 15th January – this will need to be put together and holding note sent to CTJ advising end of month. CB will co-ordinate pulling together information. The CB Seal of approval template can be used to document the action plan.
6. RFU Council Report
No meeting..
7. Proposal for Hosting a Match Day
JB and PM discussed hosting a match day at Twickenham (Autumn International) to invite 8 key paid people within the Community to a match – to include match ticket, transport, food and drinks. Cost estimated to be approx £1450 for 12 people. It was stipulated that at least 80% of these key people will need to accept and not pass invitation on to second party. Committee agreed to the funding.
PM attended Oxfordshire Sports Award Dinner in November and informed Committee that not all awards were sponsored. Cost of sponsorship is circa £500 and it was felt that this would be good PR and profile for the County to sponsor one of the awards in 2010. It was agreed in principle. PM will investigate further.
8. Rugby First Training
The RFU have a dedicated trainer who is available to support Counties and clubs. It was agreed to circulate all the Clubs for their interest before arranging a definite date and venue. Action KB.
Disciplinary Conference to be arranged for March. Action BB/JB
9. County Cup
DB circulated email from Grove RFC re rearrangement of their fixture and a communication from Oxford Harlequins on cup re-arrangements. It was agreed that Clubs should be given a fixed date for completion of Oxon cup matches and if not played by that date then defaulting Club/s will not proceed further in the Competition. DB to issue communication to clubs.
10. ERCA
CB had sent out minutes of previous meeting. Next meeting in March
11. Any Other Business
KB – Needed to know name of Chair of Playing – CB confirmed himself
NC – First U20 match to take place on February 7th at Chipping Norton at 2.30 pm
PM – Proposed a vote of thanks to CB for his organisation of the Xmas event.
There being no further business the meeting closed at 9.05 pm.
OXFORDSHIRE RUGBY FOOTBALL UNION LIMITED
EXECUTIVE MINUTES 1st DECEMBER 2009
At The Holiday Inn, Peartree Roundabout
Present: C W Baldwin, K Bumpass, V Murphy, Nick Cole, Paul Murphy, Brian Bumpass, Kevin Robinson, Doug Bosley, Helen Price, Rita Murphy
1. Apologies: Paddy Gregan
2. Acceptance of last minutes
One amendment to last copy of minutes under Item 12 – Office Update – this should read “Littlemore School are in the process…..”
Proposed by Nick Cole and seconded by Kevin Robinson
3. Matters Arising –
1. Competitions – tabled for discussion but not on Agenda – will be covered in Any Other Business.
2. Update on John Galpin (Didcot RFC) – now up and walking and able to visit homes – future prognosis very good – RFU are ensuring everything is in place and will look at financial situation in New Year when Mr Galpin’s employers will stop paying salary. No action needs to be taken by Oxfordshire RFU.
3. NC requested that Terms of Reference be held over to meeting scheduled for the 12th January 2010.
4. 6 Nations guests to be covered in Any Other Business.
4. Helen Price (Women’s Rugby) –
CB welcomed HP to the meeting and was introduced to the Committee. HP thanked VM and KB for their support. HP produced England Women’s Rugby Performance Pathway for 2008/09 – this will change when new structures introduced. There are 5 active clubs within Oxfordshire who have Women’s Rugby – Grove, Chinnor, Wallingford, Witney and Oxford. The structure is U15, U18 and the England U20 with an Elite 44 England Squad. Within Oxfordshire there are 22 U18 players which form the County Team as well. There are over 30 girls in the U15’s. During January regional trials take place where 10 players are chosen to enter the High Performance Academy. The commitment within the County is very high. Nomination forms for HPA’s are done in February/March. HP was advised to contact Carol Bradford Taylor who could supply names of U12 players so that these girls can be approached to carry on at the U15 group. Mixed sex tag rugby sessions being organised with Abingdon/Witney College and Oxford & Cherwell colleges – some Clubs already signed up. PM asked HP what the County could do for the RFUW but there were no suggestions forthcoming at this time and PM suggested continued contact with them in the light of changes taking place. VM suggested HP attend future meetings as and when convenient or needs must.
5. Bicester/Alchester
BB updated the meeting on the differences between the two Clubs. A meeting took place but no allegations were founded. Proposed interclub agreement between both Clubs and a Code of Conduct introduced on arranging player transfer and notifying each other. Both Clubs have signed up to this. BB will send email to say that this is now in place following Executive Meeting. It transpired that there is one individual at Alchester who have been banned from Bicester altogether and this is an ongoing problem with this person. BB thanked PM for chairing the meeting.
6. RFU Council Report
PM had circulated report. PM suggested minutes be appended to report to go out to all Clubs especially in the light of ticket returns during the Autumn International. PM will find out how many clubs returned tickets and how many. PM informed the Committee that CRTG had been discussed at the Council meeting and Berks, Bucks and Oxon should consider and justify their existence by the Council meeting in April. Berks only have 14 teams and this is being deferred to end of season. Oxford & Cambridge voted to stay as is. PM & CB to attend meeting at end of January to look at comparison with say Yorkshire etc and will decide to table resolution in April. No discussion on RDO restructuring.
7. Any Other Business
1. Competitions – DB to send letter to all Clubs which will need to be signed by Chairman, Secretary and Coach. Some Clubs are happy with competitions but some are indifferent.
2. 6-Nation guests – Value of the Volunteer guest reinstated two more guests can now be invited and PM and CB will discuss. County President will attend the Ireland Match. It was proposed to invite Didcot to match and lunch at the Wales game.
3. BB produced new sending off form for Junior games but said there were no procedures in place to implements – Referees have no guidance with what to do with reports – BB advised to send the form to the Club and Jenny Bosley should be made aware of the outcome.
4. KR – CRDP meeting 10th December – discuss the Oxon, Bucks and Berks situation.
5. KB said that letter had been sent to CBs and Club Secretary’s re Incorporation – this needs to be done. Harlequins are not responding to requests. Harwell interested and Henley & Chinnor are doubling up. Clubs should be made aware of the advantages of Incorporation and the possibility of Club Officials risking losing possessions ie house if Club gets into financial difficulties.
6. VM reported that he had attended the funeral of Bill Butterworth.
There being no further business the meeting closed at 9.25 pm.
OXFORDSHIRE RUGBY FOOTBALL UNION LIMITED
EXECUTIVE MINUTES 20th October 2009
At The Holiday Inn, Peartree Roundabout
Present: C W Baldwin, K Bumpass, V Murphy, Nick Cole, Michael Hutchison, Paul Murphy, Brian Bumpass, Paddy Gregan, Rita Murphy
1. Apologies: Doug Bosley, Kevin Robinson, Graham Ogle
2. Acceptance of last minutes
Proposed by Vince Murphy and seconded by Paddy Gregan
3. Matters Arising –
Junior Coach suspension – KB has contacted Bruce Reece Russell re suggested wording – RFU has asked County to hold off any decisions for the time being.
PG attended Orientation Day at Twickenham.
4. Structure and Terms of Reference –
PG had circulated Terms of Reference for various positions within the Oxfordshire RFU Structure. Has had some comments back. Each individual to look at their own Terms of Reference and feedback any comments to PG. Marketing should be looked at collectively. PG asked for guidance on items in bold or brackets. The word ‘Management’ should be deleted from the Terms of Reference for the General Committee. The Terms of Reference need to be changed and CB will look at these. Reference to be made in the County Handbook to where these can be found on the Oxon website.
5. Community Matters
Tool Kit Evaluation – Play on Programme 2008/09 has not been done. NC will contact JB to follow this up.
PM will advise the Student representative on the Oxon CBRDP to Peter Bath as Richie Williams.
6. RFU Council Report
PM had distributed report. The Council had accepted PM’s proposal regarding amendments to resolution 1. Non league clubs could now become full members when the revised proposals are adopted.
7. Guests for 6 Nations
Value of the Volunteer invitation from the RFU to one of the home matches may not go ahead due to cost cutting. PM proposed the following for the Wales and Ireland matches –
Wales – two Officers from Didcot RFC to recognise the efforts the club has made in recent seasons.
Ireland – President plus partner and one other.
PM suggested Mick Jack from the Referees Society be invited as the Ireland guest which was agreed by the Committee.
8. Competitions
DB has circulated report. It was agreed that Alchester had been put in the right league.
Discussion took place over whether it was felt Cup matches were necessary and if they were valued or not. There had been a large number of walk overs in the early rounds of the RFU Cups. Should National Cups be disbanded this would leave some Saturdays free which could be taken up with other games introduced by Oxfordshire RFU. This is to be tabled for discussion at the next meeting in November.
9. Annual Report
KB asked for everyone to send in their annual reports within the next two weeks so that they can be circulated for the November meeting.
10. Bicester RFC
Meeting being held on 21st October between Bicester and Alchester and outcome will be reported at the next meeting.
11. Dragons Den
NC asked for thanks to be extended to Kevin Robinson, Steve Kemp and Jason Bowers for all their work on this event. The event was well received and the feedback from Clubs had been excellent. NC had produced document resulting from the evening.
PM extended thanks to NC on behalf of the Committee for all his efforts and work on this event also.
12. Any Other Business
PM – Injured Didcot player John Galpin is now in Stoke Mandeville but is now up and walking. Due to have second operation. There have been unsolicited reports that both family and friends have been highly impressed with the way the situation has been dealt with by the RFU.
BB – Welfare Manager Report – No report has been received. He has been invited to attend meetings but without success. KB has sent emails but has subsequently found out that he has moved email addresses. KB will request a report (in writing) by the 21st November for the December meeting.
VM – There has been a hitch with the transfer of signatory by the Bank which has now been sorted. PS is looking well and is still dealing with the VP’s accounts. VM reported that Referees were claiming 40p/mile in line with Government guidelines and suggested that the County mileage should be increased from 36p to 40p – this was agreed by Committee. The new treasurer at Chipping Norton was concerned about the cost of lights and NC suggested she contact Jim Field at Banbury.
CB – Office update – Cricket Board were slow in confirming the possible meeting room. Littlemore are in the process of building an academy and have indicated that they would be pleased to offer an office for RDO’s etc although this would not ready for another 12 months, they would also have meeting room facilities and separate storage facilities.
CB also reported that there was a grant available for office equipment – possible lap top for Disciplinary Officer.
KB – Asked if referees were charged for handbooks which was confirmed by CB
There being no further business the meeting closed at 9.19 pm.
OXFORDSHIRE RUGBY FOOTBALL UNION
ANNUAL GENERAL MEETING
8th July 2008 7.30pm at Oxford RFC
Present: C. W. Baldwin (ORFU, chairman), Ken Bumpass (ORFU Sec.) Paul Murphy (RFU, ORFU, Abingdon) Peter Stone (ORFU). Doug Bosley (ORFU Harwell) Jenny Bosley(Harwell & ORFU Disciplinary)) Tony Cooke (Henley Hawks & Wands.) Brian Kentish(Blue Boar) Mark Gardner(Gosford AB’s) John Potter(Grove) Nick Cole(Banbury) Dave Nellis (Bicester) Dave Lakin (Chipping Norton) Bethan Dennick(Chipping Norton) Andy Rolfe (Didcot) Clark Friend (OSRFR) Keith Latham (OSRFR & Harlequins) Stuart Mount (Wallingford) Nick Castle (Wallingford) Peter Mathews (Chinnor) Gina Mathews (Chinnor) Rob Walsh (Chinnor) Danny Crump (Witney) Pat Hall (Witney)
Apologies: Bill Allen(ORFU) Brian Toft(ORFU) Kevin Robinson(ORFU) Jerry Walters(Wallingford) Richard Cosior(Wheatley) Tim Stevens (Littlemore &OURFC) Kevin Johnson (Harlequins) Chris Good (Gosford AB’s) Kay Honner (Oxford)
The meeting commenced with a minute’s silence in memory of John Smith who sadly passed away recently. John will be greatly missed, he was an outstanding ambassador for rugby not just within Oxfordshire where he was a past President of the County and his club Banbury RFC, but every where he travelled in the name of rugby
In the absence of the President Bill Allen the meeting was chaired by Paul Murphy
1. Minutes of the last Annual General Meeting, 10th July 2007 minutes adopted proposed Tony Cooke (Henley Hawks) seconded Doug Bosley (Harwell)
2. Matters arising None
3. The President’s Report was read out by Paul Murphy on behalf of Bill Allen
I'm afraid I cannot be with you tonight due to family circumstance.
It is a very great privilege to have been President of Oxfordshire Rugby Union and I would thank my fellow committee members for putting up with me over the last two years. All the clubs and schools in the County have shown me great hospitality and kindness. Thank you all !
The high spots of my season have been league promotions for Chinnor, Wallingford, Bicester, Chipping Norton and Harwell. Also Oxford Harlequins retaining the County Cup and the powerful Blue Boar XV winning the Shield.
My regrets for the relegated teams Henley and Banbury, may you have better fortune next season.
May I touch briefly on the County season. After several very successful seasons in the Under 20's we were unable to field a team. a situation which I'm sure will be remedied by next season with the hoped for return of the previous management team. In the Senior County team we had a more than forgettable season and were relegated back to the Plate Division. We failed in all games to put out a full squad. I know the County Championship comes at the end of a long season and we must question the commitment of all everyone to continue to support this competition, though personally I hope you do so. There will hopefully be a frank discussion on this tonight. Also my apologies on the wrong competition rules being published in the handbook. The new County Handbook 2008/09 will contain a revised set of competition rules many thanks to Doug Bosley Chair of Competitions.
Thanks again I hope to see you again as soon as my circumstances improve
Bill
Secretaries note : Sadly since this meeting Bill Allen’s wife Jill passed away condolences were given on behalf of all the Members of the Oxfordshire RFU
4. Presentation of awards for the year ended 31st May 2008 Paul Murphy made the following presentations
Chipping Norton BBO Premier League Champions
Wallingford 2nd’s BBO 2 South Champions
Bicester 2nd’s BBO 2 North Champions
County Badge Danny Crump (Witney)
County Badge Jerry Walters (Wallingford)
The President’s Shield went to Chipping Norton the presentation to be made at a later date.
5. Election of Officers for the year 2008/9
As there were no nominations from the Clubs the Executive Committee put forward the following nominations. There being no objections the vote was carried out in block.
President: Colin Baldwin
Chairman: Colin Baldwin
Honorary Secretary: Ken Bumpass
Honorary Treasurer: Vince Murphy
RFU Representative: Paul Murphy (already elected March 2008).
Proposed Nick Cole (Banbury) seconded Keith Latham (Harlequins & OSRFR)
Paul Murphy handed over the chair to the new President Colin Baldwin
6. Presentation of Volunteer Awards for the year ending 31st May 2008
Peter Mathews (Chinnor) Tie
Gina Mathews (Chinnor) Scarf
Paul Murphy was nominated for Life Membership
Proposed by John Smith seconded Peter Stone Paul expressed his thanks saying it
was an honour to be placed among so many distinguished names.
7. Colin Baldwin informed the meeting the Executive and some clubs wanted to add an extra Club meeting before or around the start of the season.
8. Next season meeting dates 2008
Tuesday September 2nd Executive Meeting
Tuesday October 14th Executive
Tuesday November 18th Executive
Tuesday November 25th FAGM + General Meeting
Tuesday December 16th Executive
2009
Tuesday January 27th Executive
Tuesday March 10th General Meeting + RFU Rep vote
Tuesday March 17th Executive
Tuesday April 28th Executive
Tuesday June 9th Executive
Tuesday July 7th AGM
There being on further business the meeting close at 8.05pm
OXFORDSHIRE RUGBY FOOTBALL UNION Ltd.,
GENERAL MEETING, 7th JULY, 2009 7-30pm
AT GOSFORD AB’s RFC
Present: C. W. Baldwin (ORFU, chairman), Ken Bumpass (ORFU Sec.) Tony Cooke (Henley Hawks.) Brian Kentish(Blue Boar) Nick Cole(Banbury & ORFU) Brian Bumpass (ORFU) Vince Murphy(ORFU) Mike Hutchinson (ORFU) Kevin Robinson (ORFU) Brian Toft (ORFU) Graham Ogle (ORFU) Duncan Nicholl (Grove) Dave Jones (Grove) Bill Allen (ORFU) Clive Davies (CORP) Pat Hall (Witney &VP’s) Tim Stevens (Littlemore & OURFC) Nick Castle (Wallingford) Des Le Roy (Wallingford) Keith Nash (Alchester) Rachel & Darren Kenyon (Faringdon) Kathryn & Ben Caudle (Abingdon) Dave Eustice (Gosford All Blacks) Rob Walsh (Chinnor)
Apologies: Paul & Rita Murphy (ORFU & Abingdon) Doug & Jenny Bosley (ORFU & Harwell) Paddy Gregan (ORFU) Tim Nash (Abingdon) Richard Cosier (Wheatley)
Meeting started 8pm
1. Minutes of the last Annual General Meeting 9th March 2009 minutes adopted proposed Vince Murphy ( seconded ) Pat Hall
2. Matters arising None
3. The Chairman Colin Baldwin opened the meeting by informing members that the Constitutional Review Task Group was not debated at the Council Meeting and was shelved
without debate. However at the meeting on the 17th June it was agreed to take the report off the shelf and debate it at a future meeting. The Executive will keep the members informed.
4. Election of Sub-Committee Chairmen
Nominations put forward by the Executive Board
Finance Vince Murphy
Governance Brian Bumpass
CBRDP Kevin Robinson
Competitions Doug Bosley
Playing Bill Allen
Marketing Nick Cole
These were adopted Proposed by the Executive seconded Pat Hall
5 County Cup/Shield Draw
The draw was made last week as Doug Bosley is on holiday the draw was read out by Colin
Baldwin, the Final to be arranged. Ken Bumpass to send out the draw to all the Clubs.
6 AOB
1. Vince Murphy informed the meeting that the Treasurers Evening had been very successful
with all Clubs being represented and had been asked if he would attend three clubs and said
he was more than happy to do so.
Brian Bumpass said with this success a Disciplinary Evening will be arranged before the
start of the coming season. He informed the members that U17’s and Colts discipline should
be dealt with by the senior panel. He also said that there were new sanctions being brought
in for playing under age players these will be in force from the 1st August.
There are some other issues that need to be addressed as well that is why it is very
important that both Senior and Junior Club representatives should attend.
Details of the meeting will be sent out as soon as possible.
2. Colin told the meeting that Oxford RFC will be celebrating their Centenary starting 22nd
August 2009 to 19th June 2010. We understand that they will playing St Edwards School
who were their first opposition back in 1909
He hoped that other clubs would support them.
3. Darren Kenyon (Faringdon) said that they had won the fair play award at the Henley
Festival which carried a £500 reward which they had not yet received, Kevin Robinson to
give him a contact.
4 Pat Hall informed the members that Witney had been running events for Children with
special needs in the area and proved to be very successful and hoped that it might extend across the county. Colin asked if they could provide some information.
5 Bill Allen thanked all the Clubs for their support in running the County Championships
At senior level there were 40 players at training which was an excellent turnout and hoped that the clubs and players would show the same support next year.
There being no further business the meeting closed 8-20pm
OXFORDSHIRE RUGBY FOOTBALL UNION LIMITED
EXECUTIVE MINUTES 9th JUNE 2009
At Gosford All Blacks RFC
Present: C W Baldwin, K Bumpass, D Bosley, V Murphy, Nick Cole, Michael Hutchison, Paul Murphy, Graham Ogle, Brian Bumpass, Paddy Gregan, Kevin Robinson, Bill Allen.
1. Apologies: Jason Bowers, Andy Cauldrick
CB welcomed Brian Bumpass and Michael Hutchison to the meeting.
JB still not done presentation and it was confirmed there will be no money available until this has been done.
2. Acceptance of last minutes
Item 10 – subject to AGM Approval
Proposed by Doug Bosley and seconded by Vince Murphy
3. Matters Arising –
Accreditation for Disciplinary Hearings – BB will be attending.
CB reported that he had cleared out the cellar at Bury Knowle
Oxfordshire Facility Strategy to be referred to next meeting.
5. Council Report –
Next Council Meeting on Wednesday 17th June – nothing special on agenda other than approval of budget. Estimated £1.5m loss but there will be no change to CB’s allocation.
Community Rugby Board may launch in September 2009 but there are obstacles to be overcome in the meantime – discussion on Community Rugby Board took place.
6. Henley Wanderers
Club has now merged into main Henley Club and have written to County confirming status. Wanderers accounts for this season should still be lodged with the Treasurer. Main Club accounts are sent to NCA. KB to send letter of approval to Club.
7. Competitions
DB circulated report on Knock Out competitions in the Southern Counties. There will be 21 teams in level 7 and above, 22 teams in level 8 and 18 teams ion levels 9/10. All matches to be completed by the end of March. KP questioned the validity of County Cup, discussions took place and CB said that it should be a club decision. The Shield should be more flexible on dates and to be completed by certain date. A sounding will be put out at the AGM and KB will put this on the Agenda for meeting post AGM. PM suggested that an Oxfordshire structure be put together which can be put to all clubs – DB will produce spreadsheet.
8. Nominations for AGM & Exec Meeting Dates
No nominations received to date and therefore officers will stay as before. GO will carry on with Rugbyfirst website – there are currently around 6 websites relating to Oxfordshire Rugby. These websites to be assessed and link to and from Rugby First website to be installed. BT standing down and BB will take on Chair of Governance. NC has marketing experience and will take on Chair of Marketing. MH will become involved with Competitions. Paddy will look at structure, terms of reference and policies etc.
AGM 7th July
Executive Meetings 8th September
20th October
10th November – Financial AGM/General meeting
1st December
15th December – extra meeting
12th January 2010
23rd February
6th April
16th March – general
18th May
29th June
6th July – AGM
Finance – Vince Murphy
Competitions – Doug Bosley
Playing – Bill Allen
Disciplinary – Jenny Bosley
Marketing – Nick Cole
CBRDP – Kevin Robinson
Governance – Brian Bumpass
9. Any Other Business
International Tickets – KR reported that Chinnor were not happy with the RFU collection money for International Tickets in September as this was the start of the season and felt that Clubs would not have sufficient funds. KR had written to the RFU and felt that the reply from Paul Vaughan had not covered the issues he had raised. PM said he would bring this up at the next Council Meeting to see if any other Counties had had similar feedback from any of their clubs. It was suggest that Chinnor perhaps take this forward under AOB at the RFU AGM.
Child Welfare – A draft press release was circulated regarding the forthcoming sentencing on Friday involving a coach in Oxfordshire. Press Officers had been briefed and a draft press release was prepared in anticipation. PM suggested that the press release be cleared through Peter Thomas, RFU Communications Director.
RFU Handbook – Andy Cauldrick to be added as well as Jenny Bosley on the Disciplinary Section.
Incorporation – RFU has requested list of Clubs who have been incorporated and KB awaiting response from email sent earlier to County Clubs.
Sponsorship
Lenovo have declined extending their County sponsorship.
ERCA
KB will complete nomination form for ERCA and CB’s name to be put forward – there being no conflict of interest.
Dragons Den – re-arranged for 25th September – Andrew Scoular will be attending.
BB reported there would be a Disciplinary Session – possibly 9th.
There being no other business the meeting closed at 9.20 pm
OXFORDSHIRE RUGBY FOOTBALL UNION Ltd
CLUB GENERAL MEETING
10th March 2009 Oxford RFC 7.30 pm
Present: Colin Baldwin (ORFU), Ken Bumpass (ORFU), Vince Murphy (ORFU), Paul Murphy (Abingdon), Rob Walsh (Chinnor), Clark Friend (OSRFR), Kevin Honner (Oxford), Tony Cooke (Henley Hawks & Wanderers), Tim Stevens (Oxford University & Littlemore), Doug & Jenny Bosley (ORFU and Harwell), Keith Nash (Alchester), Pat Hall (Witney), Brian Toft (ORFU), G Ogle (ORFU), Nick Cole (Banbury), Bill Allen (ORFU)
1. Apologies for Absence: Richard Cosier (Wheatley), Kevin Robinson (ORFU)
2. Acceptance of last minutes:
Proposed by Tony Cooke (Henley) and Seconded by Kevin Honner (Oxford)
3. Matters Arising from Minutes
1. Item 7 under AOB – Dual membership – PM reported it was not available to students.
2. PH has had no response from Lenovo.
4. Election of RFU Representative
Paul Murphy was proposed by Oxford RFC and seconded by Abingdon RFC and was duly appointed as RFU Representative. PM thanked all the Clubs for their continued support and looked forward to representing them again for the coming season 2009/2010.
VM proposed a vote of thanks to PM for the continued hard work he undertakes on behalf of all the Clubs as RFU Rep, which was supported by all.
5. Constitutional Review Task Group Report (CRTG)
PM had distributed an extract from the CRTG Report to all Clubs and reported that the full report would be discussed at the RFU Council Meeting in April.
Part of the reports’ recommendations is the merger of smaller CB’s ie Oxford merging with Bucks and Berks. PM reported that there had been no quantifiable evidence as to whether big or small CB’s were better but felt that Oxfordshire met and achieved their commitments in delivering RFU programmes and the development of rugby locally.
PH asked about the future of Oxford University as a CB and whether they would merge into the County Structure. PM said that if the CB was disbanded there is the possibility of them merging with the County CB or the Students CB. TS said that the University was arguing their case to stay as an individual CB. They have now increased their Clubs to 29 and were concerned about funding should a merger occur. The University were unsure of where they would go if disbanded and BA commented that he would prefer to see the University merge with the County CB which was reiterated by other members.
PH queried the minimum number of Clubs currently at 15 rising to 30 as the report suggests. VM stated that the numbers seemed to be plucked out of the air and did not appear to be based on objectives.
CF asked PM what the perception of the RFU was. PM reported that the original report was instigated because of various constitutional issues with membership, voting rights, no ladies rep on the Council and representation of the Further Education Sector (FE).
TC commented on the election method of the Chairman of the Board and felt that Option B was the more preferential.
PM reported that there had been a previous meeting with both Bucks & Berks to discuss the likelihood of a merger but the outcome of that meeting only brought about a lot of cons and very few pros to the proposals. Bucks & Berks have also asked for another meeting prior to the April RFU Council meeting in order to clarify the opinions of each CB. (post meeting note: Fixed for 30th March at Henley RFC)
6. RFU Council Report
PM had previously circulated his report. There has been deterioration of the relationship with PRL which is having knock on effect with proposed additional England fixtures against Australia (Autumn 2009) and Ireland (November 2010)
The England bid for the Rugby World Cup 2015 is in the balance – funding the £80m guarantee and then making a return being the difficulty.
International tickets – no price increase next season and the RFU were looking at various promotional discounts for the Argentine and Fiji autumn matches.
Corporate hospitality had taken a big hit in the light of the current credit crunch with sales down 35%.
Concern was raised over the current England performance and the spate of England players going to play in France. PM stated that England players wer being advised to ensure they had full release periods in their contracts. It did mean that the RFU did not have to pay out the £187,000, they would normally pay Premier Clubs.
7. Treasurers Seminar
VM reported that Peter Stone was unfortunately back in hospital but felt that he should be allowed to continue his current function of signing cheques etc.
VM attended the RFU Treasurers Conference which raised various issues as a result of which he wished to call a meeting of all Oxon Club Treasurers to look at some of the issues as follows:-
a) Clubs who are not yet incorporated into companies run an unnecessary risk.
b) Impact of the credit crunch - costs not stabilising, sponsorship deals getting more difficult.
c) Problems with finance, budgets, tax and VAT.
d) CASC – How this can be structured to reclaim gift aid.
The seminar is scheduled for the evening of the 31st March 2009. Invitations are to be sent out to all Club Treasurers and the Referees Society, food will be included. VM asked if there was a suitable venue to hold the seminar and TS said he would check that the University Pavilion was available.
8. League Changes
CWB reported that he and DB had put together draft new league structure based on the as yet undetermined outcome of the current league structure at the end of this season. It was stressed that this was subject to change as Clubs may finish higher or lower than expected. The new structure will be:-
Premier – 12 teams
Premier A – 14 teams
BB&O 1 South – currently 11 teams will increase to 12
BB&O 1 North – currently 12 teams will decrease to 11
BB&O 2 South – current 9 teams will increase to 10
BB&O 2 North – 10 teams
New teams will be placed where best positions – Alchester will be put into Premier on the stipulation that they have enough signed on members by the end of the season. Faringdon will be placed in BB&O 2 South, Wallingford 3 in BB&O 2 South, Marlow in BB&O 1 North and Risborough in BB&O 1 North.
PH asked if these changes would be mirror imaged in Women’s Rugby but PM reported that there were no changes on the horizon as yet.
9. Any Other Business
PH proffered Witney’s congratulations to Wallingford on becoming Club of the year. He also informed the meeting that Witney would be featured in an hour long “Tackling Rugby” programme which is going out on the 29th March through ITV and hosted by Austin Healy.
TC reported that Henley would be hosting the Mini & Juniors festival in April, with TAG Rugby on the 25th and Junior U9’s and U12’s on the 26th.
DB – Thanked all the Clubs for helping to get the Cup back on track.
29th March – Dragons Den – Smaller clubs need to be represented.
There being no other business the meeting concluded at 8.35 pm
EXECUTIVE MINUTES 28th APRIL 2009
At Holiday Inn Pear Tree Roundabout
Present: C W Baldwin, K Bumpass, D Bosley, V Murphy. Nick Cole, Brian Toft (late apologies), Michael Hutchison
1. Apologies: Kevin Robinson, Peter Stone, Paul Murphy
CB introduced Michael Hutchison to the Committee who wishes to become more involved with the County. CB said that all newcomers should be invited to the Executive Meeting on the 9th June where he can access the areas they are interested in.
2. Acceptance of last minutes
Proposed by Doug Bosley and seconded by Ken Bumpass
3. Matters Arising –
VP Funding – KB has circulated email dated 22nd April to the Committee in which Pat Hall confirmed the intentions of the VP’s donation towards training of Club Coaches.
4. Any Other Business –
VM – Reported that he had spoken to Peter Stone who although gets very tired is now getting around with a walking stick. Hilary Stone helps with expenses and everything is still functioning well.
Cup Games – VM thanked the organisers for a very well run day. DB thanked everyone who had helped and VM was handed £2,100 which was taken on the day. There are still some bills outstanding to take out of these funds.
KB – Received email from Bruce Reece-Russell re accreditation for disciplinary hearings. All CB’s are to give names of those who need to obtain accreditation by the 15th May. Oxfordshire have now set fixed dates and panels of approximately 5 will be chosen for those dates.
RM – reminded CB that PM had been overlooked for the RFU Vice Presidency this time.
5. Oxfordshire Facility Strategy/CRTG
This item is to be moved to the June Agenda.
6. SUARFC Affiliation to Oxfordshire
Warwickshire not happy that SUARFC have affiliated to Oxfordshire. They have been affiliated for 12 months and CB reported that it had gone well and that he felt that was little to discuss with Warwickshire on this matter. SUARFC want to confirm their involvement with the Junior leagues and the need to commit to fulfil fixtures.
7. Treasurers Meeting
Meeting of all Club Treasurers held recently was a huge success. Many of the Clubs were represented with good interaction between them at the meeting. The facilities at Iffley Road were excellent and VM had received good feedback from Abingdon and Banbury. A lot was learnt from the experience and VM felt this could be expanded in to other areas. CB reported that they intended to run a similar meeting with Welfare and Disciplinary. Dates to be fixed before the AGM. VM reported that by holding these types of meetings they were talking directly to the people in the know. Andy Coldrick to be invited to the next meeting.
8. CBTG
This was thrown out by the RFU Council at the recent Council Meeting. Many thought it to be an inappropriate result.
9. U20’s
NC had circulated document re end of season report. Meeting taking place on Friday 1st May with Bill Allen and Coaches to discuss next season.
1. Competition has to have greater status by RFU. Don’t get support from the stronger clubs and therefore players feel status not good.
2. Competition should be given space in structured season with no clashes
3. There is a lot of support in South West Division for the competition to be run in May but this could have potential issues.
4. U20 to become U19 – there is no reason for this.
5. England Academy players should not be allowed to play in competition.
VM advised NC that extra funding can be made available by raising the matter at the Executive Meeting.
Current budget £1800 – current spend £1206 but does not include shirts – total spend should come in under budget.
Competition could become a 2-tier championship with top tier and lower tier consisting of Level 5 and below.
Possible new Chair of Playing if Bill Allen decides to step down.
U20’s have played in red shirts as the blue set did not have a full compliment of numbers.
Cellar in Bury Knowle used for storage. CB to clear out cupboard and will take U20 shirts and put in cellar.
Oxford Harlequins have sublet to football club except for one changing room which they say can be used for meeting room for future Executive meetings.
10. ERCA
CB has been asked to take over the Chair in June which he has accepted.
11. Henley
Henley Wanderers will merge back in with main Henley Club which means Oxfordshire will revert back to 18 clubs. Henley Hawks will remain as 1st team, the second team will go into the Canterbury leagues which will consist of Henley Wanderer players and spare existing playing members. Henley Wanderers 2nd XV will become Henley 3rds, and there will also be a Henley 4th side. This will bring on player pathway which does not exist at Henley at the moment.
12. Handbook
VM has called a meeting to look at next season’s handbook. This season’s handbook can be down loaded into word document which will be sent to Clubs for them to edit. The cost of producing these handbooks is around £1500 and the quality is poor with books falling apart very easily, this needs to be investigated. VM to call further meeting.
CB introduced Michael Hutchison “Hutch” to the Committee and asked him to consider what area he would like to be involved in.
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