Organisational Matter & Procedures
A5.2 Election of Representatives to the RFU and District Representatives to the GRFU
If more nominations are received than there are vacancies for representative(s) to the RFU or District Representatives to the GRFU the procedure should be as follows:
· There should be an Election by postal vote
· Within fourteen days of the closing date for nominations, each Club should be sent the relevant documentation to submit their vote(s)
· The documentation to Clubs should consist of:
Covering letter of explanation of the procedure
Ballot sheet
Stamped & addressed Envelope for return of the ballot sheet
· The covering letter should explain the basis for determining the result of the election, details of the Returning Officer, and the closing date. If the election is for more than one representative, the Clubs should be advised to use all their votes.
· Candidates should be discouraged from mailing individual clubs.
· The Ballot sheet should contain the names of the candidates in random drawn order alongside the box to indicate the vote with an 'X'.and a CV, not exceeding one hundred words, should be supplied by the candidate. The sheet should also indicate: the name of the Club, signature of an Officer (Chairman, Secretary or Treasurer), closing date for receipt or Ballot sheets, name and address of Returning Officer.
· A stamped and addressed Envelope should be provided. This should be addressed to the Returning Officer and contain a clear indication that it contains a 'Return for the RFU Ballot' or Return for the GRFU Ballot.
· The Returning Officer should be the President or if a candidate, the Vice President.
· The closing date for Receipt of Ballot Forms by the Returning Officer shall be twenty eight days after the closing date for nominations.
· The scrutineers shall be the President, Vice President, and one nominated member from the General Committee. If either the President or Vice President is a candidate the Chairman followed by the Treasurer shall be appointed.
· The votes shall be counted and the results declared within three days of the Closing Date for receipt of votes.
· The result of the ballot shall be notified to the Officers and the members of the General Committee at the earliest opportunity.
· For the Representatives to the RFU, the GRFU County Administrator will notify the RFU the names of the elected candidates by 1 April.
· Any other matters relating to the election of Representatives to the RFU, are as stated in the RFU Rules #17 - Constituent Body Representatives
RFU Rules - 17 Constituent Body Representatives
The above proposals differ from the RFU Rules in the following aspects.
The President replaces the Chairman in the duties stated
The scrutineers are the President, Vice President and one other instead of the Chairman, and two others
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